Coordinator II - Banquet Setup (Steady Extra)

About the role

The Banquet Setup Coordinator II would provide necessary support to the Banquet Set-Up Manager and Assistant Set-Up Managers in office and administrative duties, assisting management staff to focus more on the convention floor; to increase guest satisfaction and higher productivity levels from the work force; maintain accurate records of attendance and payroll, and up keep of the various departmental programs. This is a stead extra position - shift hours are Fridays, Saturdays, Sundays 9:00a - 5:00p.

Job Responsibilities

• Complete payroll and attendance logs on a daily bases.
• Complete all attendance documentations in manager's workbench.
• Maintain and update Banquet Event order Book, including, filing of new BEO's/MEO's, complete daily change log, and equipment loan out forms.
• Generate interoffice billing for banquet equipment loan out to other departments.
• Generate diagrams for meeting rooms, and catering functions per the Clark county fire department regulations and manage the expense account for the fire department. Manage all transactions and report back to the catering manager for proper billing to the guest. Drive and hand deliver diagrams to building department.
• Organize and track the vacuum cleaner repair and up keep program, to ensure effectiveness of the equipment, loss from damage and upkeep timely repairs.
• Promptly answer all telephone calls, and inform managers of any changes that need to be completed immediately.
• Maintain accurate records of quarterly linen inventory, physical inventory, equipment maintenance, and meeting space maintenance program.
• Manage rental equipment and linen delivery, including drop off, pick up and accuracy of all the orders.
• Generate Delphi and market vision reports on a daily basis.
• Order office supplies and complete requisitions for warehouse items.
• Coordinate deliveries from Martin warehouse.
• Generate Purchase requisitions for banquet equipment and schedule repairs.
• Complete work orders in HOTSOS for broken banquet equipment.
• Maintain and track request off book.
• Perform any other duties as requested by the department head.
• This position is required to work on the convention floor occasionally to provide management coverage.
• Answer calls over the radio as necessary.

Qualifications & Requirements

• Previous Experience in the capacity of an administrative assistant, or an office manager
• Proficient in using Microsoft office and other computer based applications
• Fluent in English, and preferably Spanish
• Previous experience working with Delphi is preferred but not required
• Must be 21 years of age or older
• Ability to work as a steady extra with a working schedule of Fridays, Saturdays, Sundays 9:00a - 5:00p