Copy Center Clerk (Temporary)

Responsibilities include

• High-volume batch printing from network folders and/or emails with attachments.
• Utilizing Adobe Acrobat software for job scoping, printing, and page counts.
• Batch creation of custom tabs, folders, and labels using Excel and macro-enabled Word templates.
• Assembly, punching, and binding of printed materials, including tabbed binders.
• Creating labels in Microsoft Word.
• Scanning documents to email and network folders using eCopy ShareScan.
• OCRing files to produce text-searchable PDFs.
• Navigating through network drives and copying files across network folders.
• Data transfers to/from USB drives, CDs/DVDs, copying files to/from network drives, and creating folder links for streamlined file sharing.
• Cutting custom-sized name tags, tent cards, invitations, and other specialized materials for Marketing, Recruiting, Pro Bono, and other departments.
• Logging all requests, deliveries, and media insertions into the corresponding logs.
• Capturing charges for services rendered in Equitrac and maintaining disbursement/billing logs.
• Performing basic equipment maintenance, coordinating service requests, monitoring paper inventory and supplies, and archiving job tickets.
• Providing backup catering support for internal meetings, conferences, and client events.
• Assisting with conference room set-up and breakdown, including arranging tables, chairs, beverages, and catering displays.
• Receiving, organizing, and distributing catering deliveries in a timely and professional manner.
• Monitoring conference rooms and kitchen areas to ensure cleanliness, organization, and proper stocking of supplies.
• Assisting with hospitality needs, including beverage service, replenishment of supplies, and maintaining presentation standards for client-facing spaces.
• Coordinating with vendors and internal departments to support meeting and event needs as directed.
• Maintaining a clean, organized, and professional copy center and hospitality environment.
• Consistently adhering to confidentiality, professionalism, and departmental organization standards.

Qualifications

• Strong time management skills with the ability to work independently and collaboratively in a fast-paced, quality-driven environment with minimal supervision.
• Proven ability to prioritize, multitask, and manage projects through completion under deadline pressure.
• Exceptional attention to detail, producing consistently accurate work product.
• Solution-oriented customer service skills, with the ability to understand and respond effectively to client needs.
• Strong professional written and verbal communication skills, demonstrating diplomacy, professionalism, and courtesy in interactions with attorneys, firm personnel, clients, vendors, and visitors.
• Confidence and composure when supporting time-sensitive, high-touch environments.
• Adaptable and quick-thinking, exercising sound judgment, discretion, and strict confidentiality.
• Fast learner who demonstrates initiative and readily incorporates constructive feedback.
• Technical proficiency in using and troubleshooting batch printing/print management software and applications such as Microsoft Outlook, Microsoft Office, Adobe Acrobat, eCopy ShareScan, and Power PDF.
• Dependable, reliable, and trustworthy, with the ability to operate as the sole local office support during off-hours operations.
• Professional appearance and demeanor with the ability to support client-facing hospitality functions.
• Flexibility to work overtime based on the needs of the department.
• Must be able to stand for extended periods of time and lift up to 50 lbs.

Experience

• High School Diploma or equivalent required.
• Strong operator and computer skills, including experience creating electronic copies of documents.
• Prior experience in a customer service, hospitality, catering, or office services environment preferred.
• Experience in a fast-paced environment, preferably within a law firm or professional services setting, requiring multitasking and a high degree of accuracy.

Compensation & Benefits

• The annual compensation range for this position is $45-54k. The salary offered within this range will depend upon qualifications and other operational considerations.
• Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses
• For technical difficulties with our online application, please contact us at. Our recruiting support team will respond as soon as possible.
• Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.