Copy of Overnight Cottage Coordinator

Purpose

The Cottage Coordinator will provide support and supervision to staff running the day-to-day operations of all cottages. The focus of this position is collaboration with the Child Welfare system community partners, to accept intakes, enhance the therapeutic environment of the campus through staff coaching and function as an integral member of the interdisciplinary team, providing feedback and suggestions as needed.

The overall goal of this position is to enhance the quality of care in the cottages to ensure both the children, and the staff are adequately supported and monitored. Additionally, the Coordinators will work closely with the Residential Manager and the Program Director to ensure that the organization's programs are functioning within the regulations as required by licensing officials. This position requires an ability to maintain strict confidentiality, communicate with multiple staff, and provide structure for the cottages.

Functional Responsibilities

• Work closely with the Residential Manager and the Program Director to fulfill Youth Haven obligations to our clients and our contractual agreements.
• Provide direct oversight to a small group of Youth Care Advocates (YCA).
• Provide supervision to all YCA's while on shift.
• Provide positive role modeling and direction to staff and the children in their daily routines.
• In collaboration with Residential Manager and Program Director, conduct 90-day and annual reviews for Youth Care Advocates.
• Oversee Medication, Sleep, Visitor and Communication logs and work with the Case Managers and the Residential Manager to resolve any issues.
• Support and assist the Residential Manager and Program Director, as needed, with staffing schedules, ensuring the required staffing ratios are met.
• Administer Client Satisfaction surveys monthly.
• Manage cottage supplies and replenish as needed.
• Provide training, orientation, coaching, directives, and mentorship to all new youth care staff.
• Role model trauma informed care
• Communicate with Child Welfare Case Managers, agency On-call staff, Guardian ad Litems and family members as necessary.
• Assist staff in attending to children in ways that support and uphold normalcy, reasonable and prudent parenting, and collaborative problem solving (CPS) in all daily interactions.
• Complete Intro to CPS and CPS Level I, as well as participate in coaching sessions.
• Work with CPS Specialist to implement CPS within the cottage and ensure all staff are properly trained in Intro to CPS and CPS Level I.
• Ensure staff utilize CPS properly and attend regularly scheduled coaching sessions.
• Coordinate and assist with client intakes and discharges as needed.
• Communicate with Client Care Managers on children's behaviors, medications, needs, etc.
• Assist with Individual Behavior Management Plan
• Coordinate the day-to-day schedules and structure of routines and expectations in the cottages.
• Review client EMR's for each shift to ensure documentation compliance.
• Ensure incident reporting procedures are carefully followed.
• Work with designated activity staff in the implementation of outings and events.
• Adhere to all client confidentiality requirements and standards.
• Follow Youth Haven's policies and procedures.
• Attend all required staff and committee meetings.
• Complete annual trainings in a timely manner in accordance with governing agencies.
• Assist with interviewing potential candidates for client care.
• Work with the program leadership team to ensure there is always a Program Leader on campus, which means covering for other coordinators when needed.
• Member of the PQI Team
• Other additional duties as assigned

Employment Standards

• Bachelor's Degree in a related field or 5 years' experience working with children
• Effective verbal and written communication skills
• Strong and timely documentation
• Strong team/consensus building skills
• Ability to effectively resolve conflict and cope with crisis situations

Benefits

• PTO
• 12 Holidays & Birthday Holiday
• Medical
• Vision
• Dental
• Hospital Indemnity
• Accident
• Critical Illness
• Long-Term Disability & Life and AD&D
• 403(b)
• 403(b) matching
• Tuition Reimbursement
• Health and Wellness Stipend