Creative Personal Assistant

About the role

• Plan, organize and maintain the CEO's appointment schedule for meetings, conferences and travel
• Organize external and internal meetings and get-together functions
• Take minutes of meeting and dictate notes
• Administer expense claims
• Ensure adequate inventory and raise purchase of office supplies and equipments
• Handle daily correspondence and document
• Maintain proper filing system
• Handle incoming calls and enquiries
• Prepare business presentation document and spreadsheets
• Ensure strict confidentiality on all company information received and processed
• Act as a liaison with internal staff and external business associates
• Co-ordinate and arrange business travel arrangements for staff
• Any other secretarial/administrative work as required

Qualifications & Requirements

1+ years experience as an administrative or executive assistant

• Bachelor's Degree or higher preferred
• Experience in administrative duties, comprehensive research, event planning, project coordination,
• Ability to work in a fast-paced and highly collaborative environment
• Valid Drivers License (would be an advantage)
• Ability to travel within short notice
• Proficiency in Apple and Microsoft Office Suite
• Excellent written and oral communication skills
• Ability to complete tasks in a timely and efficient manner
• Multi-Lingual a plus