Department Assistant - Rehab

Current Employees

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About the role

Shriners Children's St. Louis is seeking a part-time Department Assistant to join our Rehab team.

Hours: The position is part-time on day shift and will work 20 hours per week.

Key Responsibilities

• The Department Assistant completes assignments for the Rehab Services department in an efficient and timely fashion.
• Responsible for department correspondence, typing, photocopy, filing and department inventory.
• Prepares equipment and paperwork for shipping to the outreach clinics.
• Appropriately receives and processes patients, families, visitors, staff and Shriners both on the phone and in person.
• Prepares incoming and outgoing mail.
• Checks in and out daily rehab patients seen by staff.
• Maintains daily rehab patient schedules.
• Schedules patients in SHCIS for OT/PT, Child life, and Media Services, and other departments as needed.
• Inputs Prosthetic and Orthotic information into Ad-Hoc charting as needed.
• Review Rehab documentation for status of POC verification.
• Pulls pressure garment files and garments for therapists/technicians.
• Accurately orders supplies for OT/PT, Child life, and Media Services departments in a timely manner.
• Submits preauthorization requests to insurance companies for OT/PT services.
• Submits payments to vendors used by OT/PT, Child Life, and Media Services in a timely manner.
• Submits check requests and provide appropriate documentation to support purchases as needed.
• Track monthly budgets check it against the variance report on a monthly basis for discrepancies.
• Maintains database to track supplies ordered for each OT/PT, Child life, and Media Services departments.

Required Qualifications

• High School Diploma/GED
• Intermediate level skills in Microsoft Office
• Excellent communication skills and ability to work in and promote a positive work environment
• Ability to effectively use on-line scheduling, medical records and other systems related to patient care.

Preferred Qualifications

• 2 Years Administrative Assistant/Clerical
• 1 year previous scheduling experience in an outpatient rehabilitation environment
• Bilingual Spanish/English

Compensation is determined based on years of relevant experience and departmental equity.