Deputy Court Clerk I

Job Description Summary

Department - Clerk of the Court

This entry-level clerical position performs essential tasks under direct supervision within Public Records Services. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary functions of the Imaging Services is to preserve the records and paperwork of the Court on/with different imaging mediums.

The primary function of Public Records Services is to maintain and store current Probate and Guardianship Superior Court case files and court-related documents and provide information, research, and reproduction of court documents to the general public, legal community, and court personnel by utilizing various computer programs and platforms.

About the role

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future Deputy Court Clerk I vacancies in the Clerk of the Court's Office.

• Job Type: Court Classified
• Job Classification: 5908 - Deputy Court Clerk I
• Salary Grade: 1

Pay range

Expected Starting Pay: $17.04 Per Hour

Salary Range

$17.04 - $23.02 Per Hour

Range Explanation

• This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Salary Range is the entire compensation range for the position.

Minimum Qualifications

• A high school diploma or equivalent is required.
• A minimum typing speed of 25 wpm is required.

Essential Duties & Functions

• As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics.
• This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
• Work assignments may vary depending on the department's need and will be communicated to the application or incumbent by the supervisor.

• Prepare and Process Documents: Identify, organize, and sort legal paperwork; prepare documents for scanning.
• Data Management & Imaging: Input data into computer systems; scan court documents; verify the quality of scanned documents.
• Research & Information Services: Research and provide follow-through responses to problems; research and verify the completeness and accuracy of specific information; perform research on a variety of issues related to legal documentation and case filings.
• File Management: Retrieve and deliver files; prepare files for court calendars.
• Confidentiality & Equipment Operation: Maintain a high level of confidentiality in all work-related activities; operate various types of office equipment, including fax machines, photocopiers, and scanners.

Additional Responsibilities/Duties

Performs other duties and projects as assigned.

Knowledge, Skills and Abilities

Knowledge of

• English composition, grammar, punctuation, and spelling.
• Office practices and procedures.
• Basic computer skills.
• Basic filing skills.
• Basic quality control skills.

Ability to

• Work quickly and accurately and switch focus between multiple tasks effectively.
• Follow brief oral and written instructions promptly and precisely.
• Work proficiently with automated systems.
• Operate or quickly learn a variety of office machines.
• Plan and coordinate activities to meet time constraints.
• Effectively interact with other court personnel.

Licenses and Certifcates: None required.

Physical Demands/Working Conditions

• Typically performs duties in an office environment.
• Some assignments may require lifting 25 to 35 lbs., bending, standing, etc., for extended periods.

We offer exceptional benefits

• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short -term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities
• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Clerk of the Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require employee contributions in addition to those made by the employer.

Please see the link below for a complete description of the offerings.

Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here:

ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information, click: Student Loan Forgiveness | Federal Student Aid.