Design Project Coordinator, Infrastructure

About the role

Design Project Coordinator, Infrastructure | Tesla (Construction & Facilities)

Location: PALO ALTO, California | Req ID: 277016 | Job Type: Full-time

What to Expect

Tesla is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible.

This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team’s goals are aligned with company priorities.

You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.The team has open positions in Fremont, CA and Palo Alto, CA.

What You'll Do

• Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and maintenance of project directories, and opening project/sub-project numbers
• Maintenance of logs covering project IDs, scope, schedule, and responsible parties, along with meeting coordination and preparation of agendas/notes
• Design Documentation and Construction Administration tasks including contract/invoice management, design review documentation, RFI/Submittal logs, and weekly EPC team reports
• Site visits to review and document existing conditions or construction progress
• Coordination with AHJs including permit submissions, project reviews, fee processing, and tracking permit budgets and folders
• Project Close-Out tasks including as-built documentation archiving covering plans, equipment schedules, and single line consolidation
• Establish intake workflows, lead weekly project/ticket meetings, gather data from Design Managers/CMs to populate Gantt charts, and develop KPIs with feedback loops into project delivery

What You'll Bring

• Minimum 2 years of experience in a supportive capacity, preferably within an engineering, architecture, or construction firm
• Degree in a STEM field (Computer Science, Technology, Engineering, or Math) or equivalent experience
• Strong time management and prioritization skills with the ability to adapt in a fast-paced environment
• Superior verbal and written communication skills with sharp attention to detail and a strong sense of urgency
• Intermediate to advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam or equivalent
• Proficiency in Revit, SQL, Java, Python, Microsoft Power BI, and Tableau to contextualize team data for executive presentations
• Demonstrated ability to work independently with minimal guidance as a proactive, self-motivated self-starter

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program
• Earned Wage Access: Real-time pay access paid daily, subject to eligibility and schedule (applicable for below Sr. Managers levels)

Expected Compensation$22.40 - $57.60/hour + cash and stock awards + benefitsPay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.