Development Assistant

Purpose

This role is to support the Development Department by providing database and clerical support to Youth Haven's Development staff. This position is full-time and may require occasional evening and weekend hours for event purposes.

Functional Responsibilities

Fundraising & Special Events

• Create the list of donors to invite to special events.
• Collaborate with development team to support event management, including; cultivate and expand event sponsorships and coordinate with event contractors
• Coordinate event logistics and signage to include: invitations, ticket sales, volunteer and staff assignments
• Learn event management with the goal of running a smaller event i.e. Healing Youth, Art Haven
• Assist development department as needed

Internal Events

• Serve on the Employee Advisory Committee
• Assist with all staff meetings to ensure the messaging and vision is representative of the CEO and Management team

Donor Administration

• Update and maintain Donor Perfect database on a daily basis.
• Ensure donor gifts and information is entered in a uniform, accurate, and timely manner
• Mail donor thank you letters within 72 hours of gift receipt
• Prepare and submit check log
• In conjunction with the finance department, perform the administrative functions with the donor software to close the monthly financial statements.
• Run donor reports as requested by the Chief Executive Officer, Development Director, and Development staff

Donor Relations

• Respond to donor inquiries in a prompt and courteous manner
• Provide support in the creation and distribution of donor communications
• Participate in donor stewardship and retention programs and events.

Office Administration

• Assist with answering phones and transferring to appropriate staff
• Manage public calendars as needed
• Assist volunteers as needed
• Serve as liaison for external and internal meetings
• Schedule meetings, sends meeting reminders, set up zoom meetings, creates agenda, takes minutes at meetings, distribute

Employment Standards

• Minimum bachelor's degree
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other office software
• Pleasant demeanor and excellent interpersonal skills required

Benefits

• PTO
• 12 Holidays & Birthday Holiday
• Medical
• Vision
• Dental
• Hospital Indemnity
• Accident
• Critical Illness
• Long-Term Disability & Life and AD&D
• 403(b)
• 403(b) matching
• Tuition Reimbursement
• Health and Wellness Stipend