Development Associate - School of Podiatry

About the role

Temple University's School of Podiatric Medicine is searching for a Development Associate! Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 9 Federally Observed Paid Holidays 3 Personal Days Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more!

Temple University's School of Podiatric Medicine is one of the nation's leading institutions for podiatric medical education and patient care. Located in Philadelphia and integrated within Temple University's health sciences network, TUSPM fosters excellence in education, clinical practice, research, and community engagement.

Employees enjoy the opportunity to support a mission-driven organization dedicated to improving health outcomes and preparing the next generation of healthcare professionals. If you are passionate about making a meaningful impact in higher education and healthcare, we invite you to explore this opportunity and become part of a collaborative community committed to innovation, service, and excellence.

In addition, the position providers clerical including, but not limited to data entry, drafting, editing and disseminating correspondences, memoranda, emails, and departmental telephone monitoring. An equivalent combination of education and experience may be considered.

Required Skills and Abilities: * Must be organized, detail oriented and possess excellent verbal and written communication skills. * Must exhibit the highest degree of professional and ethical behavior at all times. * Must have a customer service orientation that allows for effective interaction with administrators at all levels of the Temple University and Temple University Health System hierarchy, alumni, patients, students, faculty, staff, media members and the general public. * Must be proficient with applications such as Microsoft Office. * Must work with and adapt to new technology.

Essential Duties

Each function requires that the Personally Identifiable Information (PII) of students, donors, alumni, employees and the protected health information (PHI) of patients be safeguarded at all times from unauthorized use or dissemination as governed by the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley Act (GLBA), the Family Educational Rights and Privacy Act (FERPA), as well as other related laws and Temple University policies.

Administration: * Coordinate TUSPM’s participation in regional/national podiatric meetings and local health fairs as directed by the Director of Development including, but not limited to program registration, travel, scheduling, meeting attendance, promotional display booth logistics and pricing, identification of and communication with event attendees. * Coordinate the planning, promotion and support of special events, including but not limited to: TUSPM Commencement Ceremony, Gallery of Success, Rite of Passage Ceremony, Thank-a-Donor Day, the Dean’s Welcome Picnic for 1st year podiatric medical Students, Temple’s Alumni and Homecoming weekend(s), Temple Toast, student scholarship/award ceremonies and Global Days of Service. * Coordinate work assignments and payroll requirements for student workers in coordination with the Director of Development, as required. * Provide information and programmatic support for the TUSPM Alumni Association, TUSPM Board of Visitors, TUSPM Foundation Board and projects related thereto. * Coordinate weekly acknowledgment letters and scholarship impact reporting to ensure donor stewardship. * Initiate requisitions for office supplies, services and equipment using on-line and/or manual systems in accordance with Temple University and TUSPM policies. * Verify receipt of purchases, as required. * Initiate, schedule and coordinate catering requests using on-line and/or manual systems in accordance with Temple University and TUSPM policies. * Enter alumni, prospect and event data on a timely basis into the electronic systems established for such purposes by Temple University and its Office of Institutional Advancement. * Prepare reports, as required.

External Communication: * Administer TUSPM’s alumni email database and email blasts. * Coordinate weekly gift acknowledgment letters and annual scholarship impact reporting to ensure donor stewardship. * Create, edit and distribute informational flyers, advertisements, letters, gift acknowledgements, announcements and promotional material relative to activities of TUSPM’s academic, health services, and research initiatives, as well as for annual and campaign fund appeals, as required. * Assists in the maintenance of TUSPM’s social media presence including, but not limited to Facebook©, Twitter©, LinkedIn©, The Great Exchange and OwlCrowd.

Internal Communication: * Enter content for TUSPM’s webpages and electronic messaging system in collaboration with TUSPM’s Department of Information Services and in compliance with Temple University policies and procedures. * Provide administrative and clerical support for placements in University-related media including, but not limited to Temple Now and the Temple Health System Digest.

Facilities Support: * Reserve facilities, on and off-campus, for special events in accordance with Temple University and TUSPM policies. * Report dysfunctional and/or hazardous systems, facilities or major equipment to the TUSPM Area Facilities Manager or the Senior Vice Dean for Finance and Administration as appropriate. * Attend meetings of the TUSPM Alumni Association, TUSPM Board of Visitors, TUSPM Foundation Board and various TUSPM student organizations during and after normal working hours or on weekends, as required by the TUSPM Senior Associate Director of Development and Alumni Affairs. * Other duties as required by the TUSPM Senior Associate Director of Development and Alumni Affairs.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution.

Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety.