Director of Operations at Schilit Hillel at University of Florida

About the role

Director of Operations

Schilit Hillel at University of Florida

Role Overview

Join the Schilit Hillel at University of Florida team as the Director of Operations. This key role ensures Schilit Hillel's operational success while providing an excellent experience for students, staff, and stakeholders. Reporting directly to the Executive Director, the Director of Operations will collaborate with the entire staff team to achieve operational excellence. You'll oversee administrative processes, support campus operations, and manage Lipoff Hall. This position is ideal for a motivated professional ready to contribute to a dynamic and growing team dedicated to supporting Jewish students.

What You'll Do

Operations Management

• Oversee all organizational purchasing to maximize Hillel's budget and ensure good stewardship of philanthropic resources.
• Serve as lead staff for holiday and major event logistics, including Shabbat, High Holidays, Passover, and Jewish Gator Tailgates.
• Oversee technology systems, including computers, phones, voicemail, copy machines, vendor management, leasing, purchasing, and maintenance
• Manage and evaluate systems and protocols, including emergency readiness.

Financial Management

• Collaborate with the Executive Director and contracted bookkeeping company to ensure smooth accounting and reporting.
• Ensure staff comply with all financial procedures, and implement new ones as needed.
• Oversee gift processing, donor database management, and donor acknowledgments.

Human Resources

• Partner with the Executive Director to ensure operational excellence.
• Hire and supervise part-time student assistants.
• Oversee HR functions, including hiring administration, onboarding, benefits administration, and compliance with employment policies.

Building Management

• Coordinate building operations, including janitorial and landscape services vendors.
• Supervise event setup and breakdown.
• Serve as the primary point of contact for outside rentals of Lipoff Hall and manage all aspects, including scheduling, logistics, and marketing.
• Oversee inventory, maintenance, and vendor relations for two kosher kitchens.

Executive Support

• Provide administrative support to the Executive Director, including meeting logistics, communications, and scheduling as needed.

What You've Accomplished

• 5+ years of professional work experience. Bachelor's degree required.
• Proficiency with CRMs, QuickBooks, Excel, or similar software programs.
• Proven track record of leading operations, managing budgets, supervising staff, and implementing systems in a mission-driven environment.
• Familiarity with event planning, customer service, or campus operations is a plus.
• Experience in community organizing, Hillel, youth movements, camping, or experiential Jewish education is a plus.

What You'll Bring to the Job

• Strong organizational and management skills to unify and support the team.
• Eagerness to elevate and professionalize systems within a growing organization.
• Familiarity with higher education or campus settings.
• High-level customer service and relationship management skills.
• A proactive, solutions-oriented approach to problem-solving and communication.
• Ability to work collaboratively across teams and external partners.
• Strong written and verbal communication skills.

What You'll Receive

• Competitive salary in the non-profit marketplace. The salary range for this role is $65,000 - $75,000.
• Comprehensive benefits package, including health insurance, retirement plans, life and disability insurance, generous vacation/sick time, and parental leave.
• Professional development, mentoring, and skill-building opportunities.
• Access to regional and national travel opportunities as relevant.

About Schilit Hillel at University of Florida

With one of the largest Jewish student populations in the country, the opportunities for Jewish life at UF are nearly limitless, and Schilit Hillel at University of Florida strives to operate on a scale capable of meeting this challenge. Hillel provides Jewish students with community and connection through a relationship-focused approach that seeks to ensure every Jewish Gator feels welcome and celebrated. We work to build community and help students explore their identities.

Gainesville is a great place to live with all the offerings of a vibrant college town, including an excellent arts scene, first-class medical care and academic health system, SEC sports, and inspired local restaurants. Here, culture meets nature with eight state parks, featuring more than 100 miles of trails for biking and hiking, plus crystal-blue freshwater springs. The wide range of offerings, extremely high quality of life, and relatively low cost of living have made Gainesville an increasingly popular destination to live for people of all ages.

Schilit Hillel at University of Florida is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.