Dispatcher

General Purpose of the Job

Perform a variety of duties associated with the dispatching functions in order to provide prompt and efficient service to our customers.

Education

• High School or equivalent training.

Experience

• 0-18 months.

Complexity of Duties

Diversified duties involving a general knowledge of product lines and service parts. Requires use of a wide range of procedures and the exercise of judgment to determine what action should be taken within the limits of standard practice.

Supervision Received

Will often obtain assistance and training from more qualified personnel in order to satisfactorily perform some of the more complex assignments.

Contact with Others

Frequent contact with Branch employees. Constant contact with customers and other outside personnel, requiring more than ordinary courtesy and tact to establish and maintain good customer relations.

Confidential Data

Occasionally work with confidential data where the effect of any disclosure may have an impact on the business.

General Duties

• Answer all incoming telephone service requests and record all pertinent information on Call Sheet (F-1675) or on computer.
• Dispatch calls, using the Call Sheet or computer to supply information needed by Service Tech, and for determining priorities to be assigned to service calls.
• Clear calls when complete service tickets are received from Service Techs.
• Maintain follow up system for parts ordered by Service Techs to ensure complete customer satisfaction per company policies and guidelines.
• Check service tickets received from Service Techs for proper extensions and correctness, including checking for inspections due.
• Be responsible for filing (F-595) Service Tickets numerically.
• Type and/or maintain Inspection List, Automatic Scale/Wrapper and General Line.
• Update and maintain files (computer or manual) from the monthly active installation list change notices.
• Maintain (F-1610) File of Equipment. This could include calling customers concerning estimates for overhauls, prices for new equipment, and completion of services.
• If in a manual office, prepare Productivity Reports. This could include maintaining a "No Charge" file for management's reference when analyzing Productivity Reports.
• Assign service tickets to Service Techs.
• Transfer incomplete service calls, including all pertinent information, to the (F-1675) Call Sheet or assign proper status in the computer for the following day.
• Perform other clerical functions, as necessary, such as assisting with tracking of consignment, assisting walk-in customers, shipping/receiving, handling phone calls for supervisor, etc.
• Perform various job duties in the parts are, as needed.
• Train or cross train other employees as requested.
• Interface with a Branch computer if available.
• Follow up on completed service calls to verify customer satisfaction and promote service contracts.