Document Control Coordinator

About the role

• Responsible for the Document management of the project.
• Coordinates with Client and other third parties to resolve document control issues to obtain final approval of the executed works.
• Contributes to a workable document management system necessary to satisfy contract, procurement, and construction requirements.
• Manages all contracts related to Document Control management if applicable.
• Identifies document control risks and participates in the preparation of risk reports if required.
• Provides input in the review of the Project budget forecasts, providing the necessary technical part for its realization.
• Establishes and implements the document management strategy and other technical procedures for the project.
• Support in the execution stage.
• Guarantees an adequate organizational structure in document management, as well as its interface with other departments.
• Advises/participates in the formalization of contracts with software companies.
• Guarantees the correct transmission of design, construction, and commercial information to the entire project team.
• Performing all other duties and responsibilities as assigned.

Required Skills and Competencies

• Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
• Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
• Ability to work as a team member and exert initiative to work independently to reach a goal.
• Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
• Ability to function effectively as a team player and collaborator.
• Ability to work a flexible work schedule, including overtime, as needed, to best serve the business operations.

At a minimum, the Document Control Coordinator must have a bachelor's degree in business administration, business management, construction management, or related field of study along with 5+ years of proven experience in document control and working with routine Document Control hardware and software or high school diploma, or equivalent, along with 9+ years of proven experience in document control and working with routine Document Control hardware and software. Experience working with RIB CS, ACONEX, Project Wise, or THINKPROJECT is preferred.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. We invite everyone to apply regardless of origin, circumstances, background or condition.