Editorial & Publishing Assistant, Quanta Books

Position Summary

Quanta Books seeks an Editorial & Publishing Assistant with a strong interest in science, science communication, and nonfiction publishing to provide editorial and administrative support to the Publisher and Senior Editor. The ideal candidate will be an omnivorous, engaged reader, as well as an excellent administrator—highly organized and resourceful, with the ability to anticipate needs and communicate effectively with internal and external partners. We’re looking for someone who is equally comfortable working independently and collaboratively within a small team.

This full-time position will report to the Senior Editor and is based in our New York City offices.

Essential Functions/responsibilities

• Assist editors in acquisitions: research book ideas, evaluate proposals, write reader reports, and send rejection letters
• Draft flap copy, title information sheets, catalog/web copy, social media posts, and newsletters
• Create and maintain departmental databases and calendars, and track publication process for approximately 3-5 titles per year
• Prepare transmittal paperwork, including formatting manuscripts, clearing permissions, and working with authors to complete permissions and illustration logs
• Coordinate fact-checking process
• Administrative support: schedule meetings, process and track expenses and invoices, prepare mailings, plan events, and coordinate travel as needed
• Serve as a primary liaison between Quanta Books and our publishing partner Farrar, Straus and Giroux, and communicate with authors and agents throughout publication process
• Manage social media accounts and website updates
• Perform other duties or tasks as assigned or required

Minimum Qualifications

Education

• Bachelor’s degree

Experience

• Work experience or internship in science journalism or book publishing a plus
• Project management experience a plus

Related Skills & Other Requirements

• Strong organizational skills and keen attention to detail
• Excellent verbal and written communication skills
• A genuine interest in science and math, popular science books, and nonfiction publishing more broadly
• Familiarity with word processing and project management software (e.g., Asana), as well as comfort with learning new task-related software packages
• Willingness to take ownership of projects and capacity to work well independently

Required Application Materials

• Resume
• Cover letter

Compensation and Benefits

• The full-time annual compensation for this position is $63,000 - $67,000, depending on experience.
• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.