Editorial Assistant
- Location
- New York, NY
- Job type
- Full-time
- Level
- Entry level
- Education
- Bachelor's degree
- Listed
- 30 days ago
Skills & highlights for this role
- copyright permissions
- reference database management
- project management portal
- Microsoft Office
Also useful
- Box
- PubMed
- AMA style
- Endnote
About the role
- Coordinating acquisition, archiving and distribution of reference materials that support educational content
- Liaising with publishers to request and acquire rights to reuse/adapt copyrighted material
- Managing reference, image, permission databases
- Tracking and reporting expenses for references, permissions and images
- Providing editorial support (e.g., proofreading, slide synching, template development)
- Communicating appropriately and effectively with other departments to ensure assigned projects remain on deadline
- Utilizing project management portal appropriately to track and update status of assigned tasks
- Completing other responsibilities, as assigned
Required Skills
- At least six months’ professional or college experience in editorial operations support (print/web)
- Exceptional focus on accuracy, attention to detail and consistency of work
- Ability to communicate clearly and effectively, orally and in writing, in a timely manner
- Demonstrated critical thinking and problem-solving skills, and high degree of initiative
- Excellent time management and organizational skills, with the ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment, while taking into consideration global stakeholders based across multiple time zones
- Ability and desire to meet deadlines and deliver results with minimum supervision by creatively using existing resources in a productive and/or innovative way, to quickly deal with unforeseen issues, and suggesting plausible solutions to ensure that timelines are consistently met
- Ability to work independently, as well as collaboratively with members of Editorial Services, Scientific Direction, Program Management, Production and Studio teams
- Self-motivated, positive attitude and very high energy, with a willingness to accept varied assignments
- Demonstrated understanding of appropriate workplace demeanor and behavior
- Knowledge of Microsoft Office software (Word, PowerPoint, Outlook, Excel)
Desired (not required) Skills
- College degree in visual arts/design, English, journalism, communications and/or biological sciences
- Experience with web-based document sharing sites (such as Box)
- Experience using web-based project management tools
- Experience with print permissions and copyright requirements
- Familiarity with PubMed and other online searchable sites
- Familiarity with medical terminology and/or experience in medical publishing/CME environment
- Familiarity with AMA style
- Experience with Endnote or other referencing software
- Experience in Photoshop and Illustrator
Education/Certifications
College degree in visual arts/design, English, journalism, and/or biological sciences
About the Company
Mindlance is a national recruiting company which partners with many of the leading employers across the country.
From Mindlance's careers page, first listed on Rolev.ai on October 10, 2026. Rolev.ai is not the employer.
How Rolev.ai helps with this application
Rolev.ai is a job search and application tool for US job seekers. For this Editorial Assistant role at Mindlance, it shows how your resume fits, tailors your resume to the posting, and prepares the application for you to review.
See how you fit
Openings from employer career sites are ranked against your whole resume—and searchable inside Claude, ChatGPT, and Cursor via Rolev.ai MCP.
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The Chrome extension fills the employer's Greenhouse, Workday, Lever, or Ashby form in 1 click. You review it and press Submit.
Common questions
Where is the Editorial Assistant job at Mindlance located?
This Editorial Assistant position at Mindlance is located in New York, NY. Always check Mindlance's application page for specific state eligibility or relocation policies.
What qualifications are required for Editorial Assistant at Mindlance?
For the Editorial Assistant role, Mindlance highlights a bachelor's degree; experience with copyright permissions, reference database management, project management portal, Microsoft Office. Rolev.ai can score your existing resume against these requirements and show any skill gaps before you apply.
How do I apply for the Editorial Assistant position at Mindlance?
This listing links directly to Mindlance's SmartRecruiters application page. You can apply directly on Mindlance's site, or use Rolev.ai to check your resume fit, generate a zero-hallucination tailored resume and cover letter for this posting, and autofill the SmartRecruiters application form in 1 click with the Rolev.ai Chrome extension. You always review the form and press Submit yourself.