Events & Outreach Specialist

Job Overview

We are looking for an organized, outgoing Events & Outreach Specialist to help get TerraFirma in front of the right people. Reporting to our Brand & Marketing Lead, you’ll identify the events we should be at, build relationships with organizers and partners, and handle the logistics that make our participation successful, from construction trade shows and industry conferences to recruiting events and local community outreach across Texas and the U.S.

This is an early-career role for someone who takes initiative, enjoys meeting people, and follows through on the details. You’ll work closely with our marketing, recruiting, business development, and operations teams to turn opportunities into organized, effective events, making sure our team always arrives prepared and the right contacts reach the right people afterward.

As TerraFirma grows, you’ll help build our events and outreach function from the ground up. Your work will shape how customers, candidates, and partners experience TerraFirma, and help us learn which events are worth our time so each one is better than the last.

Responsibilities

• Research conferences, trade shows, industry meetups, recruiting events, and community opportunities across Texas and priority markets throughout the U.S.
• Build and maintain an events calendar with dates, audiences, estimated costs, participation options, and registration deadlines
• Recommend where TerraFirma should attend, exhibit, speak, sponsor, or host, with a clear reason each opportunity matters
• Proactively reach out to event organizers, industry associations, trade schools, workforce programs, venues, and potential partners, and manage follow-ups so conversations keep moving
• Partner with marketing, recruiting, and business development to make sure every event has a clear audience, purpose, and plan
• Coordinate registrations, vendors, travel, shipping, signage, swag, and printed materials within approved plans and budgets
• Create event briefs, schedules, and checklists so everyone knows where to be, what to bring, and what we want to accomplish
• Keep event materials organized and ready to go, including inventory, packing, delivery, and replenishment
• Support event setup, attendee check-in, guest experience, and breakdown, jumping in to solve problems as they come up
• Capture contacts, conversations, and next steps, and get them to the right recruiting, business development, or marketing owner
• Track event expenses and prepare short recaps covering attendance, key connections, lessons learned, and whether we should participate again

Basic Qualifications

• Up to 2 years of experience in events, marketing, outreach, hospitality, recruiting coordination, or a related area (internships, campus organizations, and volunteer event experience count)
• Strong organizational skills and the ability to manage several moving pieces without losing track of deadlines
• Clear, confident communication, with comfort sending the first email, making a phone call, and introducing yourself in person
• A practical, problem-solving approach and the initiative to take the next step without being asked
• Comfort using spreadsheets, calendars, shared documents, and project trackers to stay organized

Preferred Skills & Experience

• Experience planning or supporting trade shows, conferences, or recruiting events
• Experience coordinating vendors, travel, or event budgets
• An interest in construction, robotics, technology, or the people building our infrastructure
• Familiarity with the construction or industrial trade show circuit in Texas

Additional Requirements

• Must be willing to work on site in Buda, TX
• Willing to travel throughout Texas and the U.S. for events
• Available for occasional early morning, evening, or weekend events
• Comfortable operating in a fast-paced, scrappy startup environment with shifting priorities