Events Operations Assistant

About the role

The Event Operations Assistant provides administrative, clerical and operational support to the Event Management leadership team. Reporting to the Executive Director of Events & Community Initiatives, the Event Operations Assistant is a front-line position that, at times, is the first point of contact for clients and guests.

The Event Operations Assistant assists in the day-to-day operation of the University Center and assists management with the coordination of many events across campus facilities and departments, ranging from small meetings to large-scale University and Non-University related functions.

This role is important to ensuring the smooth operation of the UC and events team, coordinating day-to-day administrative tasks and providing a welcoming presence for visitors and stakeholders. The ideal candidate is engaged, detail-oriented, and capable of working on multiple tasks in a dynamic environment.

The Event Operations Assistant will be responsible for event administration, planning, set-up, take-downs, and event-related assistance. The Event Operations Assistant also must be prepared to assume responsibility for the University Center and all activities related to scheduled events during management’s absence.

Required Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Additional information

LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate possesses the experience specified in the job description.

• Experience in administrative support and office coordination preferred.
• Able to work flexible hours including some weekends.
• The ability to multitask and prioritize effectively.
• Professional demeanor, customer service oriented, and good organizational skills.
• Proficient in Microsoft Office Suite with developed written and verbal communication skills.

Core Competencies

• Communication: Ability to adjust communication style to suit the audience/customer/situation.
• Collaboration: Ability to work effectively in group settings.
• Service to Customer and LSUS: Ability to focus on providing positive experiences for stakeholders.
• Delivering Results: Ability to focus on achieving outcomes.
• Problem-Solving: Ability to overcome barriers to success.

Physical and Environmental Demands

Light to Medium Work - Frequently required to stand; walk; sit and use hands. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and move 20 pounds during event setup. Work environment might include outdoors settings and tasks depending on season and requirements.

Responsibilities and Duties

• Develop a thorough knowledge of the University Center, its equipment and reservation policies and procedures.
• Supervise student workers who work with direct customer service and reservations
• Ensure all room set ups meet customer specifications.
• Provide a professional interface between customers and the University, demonstrating a positive, service-oriented attitude toward all internal and external groups/patrons assisting them as needed.
• Assist customers with A/V equipment and other needs during their events.
• Be knowledgeable of and quickly gain competency in the use of centralized event scheduling software (EMS).
• Be knowledgeable of and enforce all University and facility related policies and procedures.
• Be responsible for securing facilities, turning off all equipment and lights, locking and securing all rooms and equipment inside such facilities and securing all outside access doors at the end of the day.
• Maintains inventory levels and organizes storage spaces.
• Respond to e-mails & phone messages, in a timely manner.
• Perform additional tasks, assignments, and special projects as assigned to maintain an effective operation.
• Requires some after hours and weekend time commitment and work.

How to Apply

No Civil Service test score is required in order to be considered for this vacancy.

• To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
• Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For additional information concerning this job posting contact

Jennifer Isaac

Lsus

Department of Human Resource Management

Room 108 Administration Building, LSUS

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.