Executive Administrator

Duties and Responsibilities

• Manage and maintain executives' calendars, including scheduling, prioritizing, and coordinating internal and external meetings.
• Serve as a primary gatekeeper and liaison for the executive, ensuring requests, communications, and issues are routed appropriately and handled with discretion.
• Prepare meeting agendas, presentation materials, briefing documents, and follow-up communications.
• Track action items and key decisions from executive and leadership meetings; follow up with owners to support timely completion.
• Coordinate travel, accommodations, itineraries, expense reports, and other logistics.
• Organize and support leadership meetings, off-sites, town halls, board-related meetings, and company events as assigned.
• Draft, edit, and format correspondence, reports, presentations, and other business communications.
• Maintain confidential files, records, and information in accordance with company policies and sound business practices.
• Anticipate the executive's needs, identify potential scheduling or communication conflicts, and proactively recommend solutions.
• Build effective working relationships across the organization and with external partners, customers, and vendors.
• Assist with special projects, research, and cross-functional initiatives as needed.
• Support budget administration, invoice processing, purchase requests, and related administrative activities, as assigned.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree preferred; equivalent combination of education, training, and experience considered.
• Five or more years of progressively responsible administrative support experience, including direct support of senior-level executives.
• Demonstrated ability to manage complex calendars, travel, meetings, and confidential information.
• Exceptional organizational, prioritization, and follow-through skills.
• Strong written and verbal communication skills, with the ability to communicate professionally with executives, employees, board members, and external stakeholders.
• Proven ability to exercise independent judgment, discretion, and sound decision-making.
• High level of proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
• Professional presence, strong interpersonal skills, and a service-oriented mindset. Minimum of 3 years of experience in related field

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Base Pay Range

$70,000-80,000/yr

This range represents the low and high end of the anticipated base salary range for this position. The base salary will depend on a number of factors such as: qualifications, experience level, and skillset.

Voluntary full-time employment benefits include medical, dental, and vision; life, AD&D, critical illness, and hospital insurance; short and long-term disability; identity/legal protection; as well as access to FSA and HSA accounts. Full and part-time employees are eligible to contribute to traditional and/or Roth 401(k) plans. Our Employee Assistance Program (EAP) offers counseling for a multitude of topics including (but not limited to) mental health, finances, adult care, disability, and grief.