Executive Assistant - Administrative Support Assistant 5

About the role

This is a non-merit position. Candidates must follow the instructions in the "To Apply" section.

What We Are Seeking

The Department of Defense is looking for an Executive Assistant to support the Senior Command Group. This position reports to The Adjutant General, Iowa National Guard and provides sensitive administrative, operational and executive level support.

What You’ll Do

• Schedule and manage meetings and official commitments, resolve any conflicts, and handle calendar permissions.
• Coordinate travel logistics and process military orders for both domestic and international travel.
• Compile necessary documents and research for events and liaise with external offices such as the Governor’s Office and National Guard Bureau.
• Manage event protocol for dignitaries and VIPs, including invitations, itineraries, and hospitality.
• Draft and distribute various official documents for the Senior Command Group, ensuring alignment with Army or Air policies.
• Review documents for proper formatting and staffing and verify contracts as a Notary Public with Staff Judge Advocate approval.
• Manage communication channels and provide policy guidance; order General Officer stationery.
• Manage timekeeping and leave accountability for senior state employees using Workday.
• Track budgets and submit reports, including the SLMO report to the National Guard Bureau, and manage the Senior Commander's Allowance Account (SCAA) in line with policies for audits.
• Oversee procurement of Command Group coins and medallions.
• Oversee daily administrative tasks and manage equipment and property for the executive suite, including serving as the Key and Lock Custodian and alternate Physical Security Manager.
• Coordinate vehicle uses and maintenance with the Fleet Manager, and handle office repairs and copier maintenance requests.
• Supports the Adjutant General and Senior Command Group by handling administrative, operational, and support tasks, assisting with special projects, covering for absent staff, and representing the office on specific committees.

Location and hours

Joint Force Headquarters, 6100 NW 78th Ave, Johnston, IA 50131, Monday through Friday 8 hours a day.

Benefits

At the State of Iowa, we are committed to your well-being. As a valued team member, you'll enjoy a comprehensive benefits package that includes:

• Paid Time Off: Enjoy vacation with accruals that roll over on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
• Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
• Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
• Flexibility: Flexible Spending Accounts (medical and dependent care).
• Life Insurance: Free Life Insurance.
• Support: Employee Assistance Programs and Employee Discount Programs.

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage.

Why Choose Us?

Choose us for our strong team culture, positive work environment and opportunities for professional growth and development. An individual shall not be denied equal access to state employment opportunities because of race, creed, color, religion, national origin, sex, age or physical or mental disability. A complete package combining benefits, career and personal development is available here for you. Dive into our recruitment page to explore what sets us apart and become a part of our team!