Executive Assistant I

About the role

• Agency
• Dept of Health and Human Services
• Division
• Rural Health
• Job Classification Title
• Executive Assistant I (S)
• Position Number
• 60038272
• Grade
• NC11

Description of Work

The Executive Assistant I provides primary administrative support to leadership and staff within the Office of Rural Health, focusing on coordinating travel-related activities and purchases for all program areas. The role manages multiple Outlook calendars and delivers general administrative support in a fast-paced, high-volume office environment.

Work includes performing a wide range of administrative tasks with accuracy and professionalism while managing competing priorities. The position supports daily operations through consistent communication with internal and external partners and ensures efficient workflow across Office of Rural Health programs. The role contributes to effective program operations by executing well-organized administrative processes and maintaining reliable administrative support.

Key Duties Include

• Coordinate travel-related activities and purchases for all Office of Rural Health programs and staff.
• Provide general administrative support across program areas to ensure effective daily operations.
• Manage multiple Outlook calendars to support leadership and program scheduling needs.
• Execute administrative tasks in a fast-paced, high-volume office while balancing competing priorities.
• Schedule meetings, send updates, track attendance, prepare minutes, and support boards and collaborative partners.
• Arrange logistics for travel and meals and prepare corresponding forms and documentation.
• Review and edit written materials for accuracy, clarity, grammar, punctuation, and proper formatting.
• Perform purchasing and reconciliation duties according to established office processes.
• Communicate professionally and accurately with internal and external partners, both orally and in writing.
• Compile, summarize, and tabulate data, including conducting queries and generating reports using Excel, Access, or similar tools.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $45,431.00 - $79,504.00

Recruitment Range: $45,431.00 - $51,428.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience providing comprehensive administrative support to leadership, boards, and collaborative partners, including scheduling meetings, preparing minutes, coordinating travel logistics, and managing related documentation.
• Strong proficiency using Microsoft Office tools-specifically Outlook, Word, Excel, and PowerPoint-to manage calendars, develop documents, and support high-volume office operations.
• Documented success performing office support practices in a fast-paced environment, including reviewing and editing written materials for accuracy, formatting, grammar, punctuation, and sentence structure.
• Proven skill completing purchasing and reconciliation tasks using established office processes and procedures.
• Experience compiling, summarizing, and tabulating data, including conducting data queries and producing reports in Excel, Access, or similar software platforms.

Repost

Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy

• The Posting Will Close At 11:59 P.M. The Night Before The End Date
• This Position Is Funded In Part Through Federal Funds
• This Position Is Eligible For A Hybrid Work Option

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit the website for State Benefits.

Supplemental Contact Information

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans' and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

Contact Information

If there are any questions about this posting, please contact Talent Acquisition at. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

• Some state job postings say you can qualify by an "equivalent combination of education and experience."
• If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
• See the Education and Experience Equivalency Guide for details.

• Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution
• OR
• Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience
• OR
• High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience
• OR
• An equivalent combination of education and experience.