Executive Assistant - Single Use Technologies

About the role

• Work Schedule
• Standard (Mon-Fri)
• Environmental Conditions
• Office

About the role

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

We are thrilled to present an extraordinary opportunity to join our exceptional team at Thermo Fisher Scientific as an Executive Assistant in Waltham, MA.

As the Executive Assistant for the Division President, Vice President, Finance and the Vice President, Human Resources in our Single-Use Technologies Division, you will play a crucial role in supporting our world-class executives, ensuring seamless coordination and clear communication both within and outside the organization.

You will have the chance to work with outstanding individuals and collaborate with different individuals and groups, including employees, clients, vendors, and collaborators.

Location: On-site role based in Waltham, MA. Relocation assistance is NOT provided.

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Responsibilities

• Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events.
• Review and process expense reports.
• Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information with the utmost professionalism and discretion.
• Collaborate cross-functionally with team members and other Executive Assistants to ensure seamless communication, effective information flow, and coordinated execution of key priorities.
• Prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
• Conduct research and compile data to support decision-making processes.
• Leads the preparation, coordination, and facilitation of staff meetings to ensure they are organized, efficient, and outcome-focused.
• Coordinates and facilitates divisional town hall meetings and other communication mechanisms, partnering with divisional leadership and communications.
• Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
• Successful implement special projects, demonstrating a proactive and ambitious approach.

Requirements

• High school diploma required. Associate's degree in Secretarial Science, Business, or related field preferred.
• 10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred.
• Proven experience as an executive assistant or in a similar administrative role, supporting multiple executives
• Exceptional proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills, with a keen eye for detail.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.

What sets this opportunity apart

• Join a globally renowned company at the forefront of scientific innovation.
• Collaborate with a team of ambitious professionals who are passionate about making a difference.
• Contribute to the success of a company that is dedicated to improving human health and well-being.
• Work in a dynamic and fast-paced environment where your skills and contributions will be valued.
• Access opportunities for professional growth and development within the organization.

Additional information

Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer.

Compensation and Benefits

The salary range estimated for this position based in Massachusetts is $90,000.00-$120,000.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount