Executive Assistant Sr.

Essential Duties

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. ·
• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). ·
• Submit expense reports in a timely manner. ·
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items. ·
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. ·
• Routinely handle confidential correspondence. ·
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution. ·
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance. ·
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation. ·
• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed. ·
• Serve as the “go-to” resource to deliver a consistent and positive experience. ·
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate. ·
• Share knowledge of firm systems, tools and industry knowledge when appropriate. ·
• Collaborate with other executive assistants, including identifying and establishing best practices. · Provide training to others when appropriate. ·
• Perform other duties as assigned.

Education

• Associate degree or 2+ years of experience in related field

Technical/soft Skills (Required)

• Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
• Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
• Ability to communicate, effectively with a diverse audience
• Effective organization, prioritization and time management skills, and strong attention to detail · Excellent people skills
• Strong grammar and proofreading skills and experience
• Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc. · Ability to balance multiple tasks and projects

Special Requirements Specifc to Job

• Must be punctual and able to adapt to changing schedules
• Ability to convey instructions clearly and concisely and be responsive when required
• Maintains professionalism in demeanor, conversation and attire

Experience

• 3+ years of relevant experience in a related field or area

Leadership Skills (Required)

• Ability to facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary
• Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
• Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times

Preferred Requirements

• Experience with project management tool(s) (preferred)
• There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

Pay and benefits

At RSM, we offer a competitive benefits and compensation package for all our people.

We believe flexibility and in-person connection both play an important role in how we work and grow. Most roles at RSM follow a hybrid workstyle, which means team members are aligned to an RSM office and come together in person when it best supports clients, teams, development or relationship-building. Some roles may be virtual or primarily on-site based on role requirements, team priorities and client needs.

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $72,100 - $118,800

Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.