Executive Assistant to Executive Team (Temporary)

About the role

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to our Executive Leadership Team (ELT). This position requires flexibility, discretion, and the ability to handle a dynamic workload. The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively.

We are looking for a hands-on, seasoned Executive Assistant. The ideal candidate has thrived in a fast-paced organization on a high-growth trajectory, supporting multiple executives, navigating shifting priorities, and operating with a high degree of independence and confidentiality.

Job Duties

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Supporting executive-level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.
• Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Minimum Qualifications

• 5+ years supporting senior executives in a high-demand environment.
• Proven ability to manage competing priorities without constant direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite - particularly PowerPoint.
• Experience handling executive correspondence, preparing reports, and managing calendars.
• Ability to anticipate needs, think strategically, and proactively solve problems.
• Experience in an engineering, construction, or consulting firm is a plus.

Physical Demands

This is a primarily sedentary role with occasional standing, walking, bending, kneeling, stooping, and crouching, and lifting of office materials up to 20 pounds.

Compensation & Benefits

• Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws.
• The pay range for this position will be provided in accordance with applicable state and local laws.
• Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.

The estimate pay range for this role is as follows

$75,200 - $99,500 USD