Executive Assistant - VP of People & SVP of Supply Chain

What we're proud of

• Best in the field. We have built an advanced network of world-renowned experts in the field of human performance.
• Trusted and used by the best. We are honored to work with more than 200 teams in professional and NCAA sports, including Stanley Cup Champions, Tour de France winners, and all NFL Teams.
• Push what's possible. We were named to the prestigious Inc. 5000 list as one of the fastest-growing companies in the US in 2023, 2024, 2025 and 2026 and recognized on Inc's Best Places to Work list.

Position Summary

The Executive Assistant provides high-level administrative and operational support to Momentous' VP of Culture & People and SVP of Supply Chain, serving as a trusted partner in managing executive priorities, coordinating logistics, and ensuring both leaders operate efficiently and effectively.

This role owns core executive support responsibilities for both leaders, including complex calendaring, travel coordination, expense management, meeting logistics, and administrative follow-through. In addition, the Executive Assistant plays an important role in People Operations, employee engagement, company culture initiatives, and office coordination, partnering closely with HR and the Office Manager to create a positive, connected, and high-performing employee experience.

The ideal candidate is highly organized, proactive, and people-oriented, with exceptional attention to detail and the ability to anticipate needs, manage competing priorities, and bring structure to a fast-paced environment. Success requires strong judgment, discretion, operational follow-through, and a warm, service-oriented approach.

Responsibilities

Executive & Administrative Support

• Provide comprehensive executive administrative support to both the VP of Culture & People and SVP of Supply Chain, ensuring efficient coordination of daily priorities and commitments.
• Manage complex calendars, scheduling, and meeting coordination, proactively resolving conflicts and prioritizing competing requests.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and related logistics.
• Manage expense reporting, reimbursements, and executive-related administrative processes.
• Coordinate internal and external meetings, including scheduling, agendas, supporting materials, and logistical arrangements.
• Assist with preparing, formatting, and organizing presentations, documents, contracts, and executive correspondence.
• Anticipate executive needs, proactively address administrative challenges, and exercise sound judgment when managing sensitive information and competing priorities.

People Operations & HR Coordination

• Support employee onboarding and offboarding processes, including coordinating system access, account activation and deactivation, and required administrative steps.
• Support recruiting pipeline management: coordinate interview scheduling, candidate logistics, scorecard creation, and on-site interview experiences.
• Support employee engagement surveys and reporting, including eNPS and Values Victor initiatives.
• Maintain confidentiality and accuracy across employee records, People processes, and sensitive organizational information.
• Serve as an approachable, on-site resource for employees, connecting them with the appropriate HR team members and helping facilitate timely resolution of questions and needs.

Company Culture & Employee Events

• Plan and coordinate company-wide events and employee engagement activities, including town halls, team gatherings, celebrations, and team-building events.
• Manage event logistics, including scheduling, invitations, venues, vendors, materials, communications, and day-of coordination.
• Partner with the VP of Culture & People & SVP of Supply Chain to coordinate initiatives that strengthen employee connection, engagement, and Momentous' company culture.
• Serve as an approachable, positive point of contact for employees, helping create a welcoming employee experience.
• Collaborate with the Office Manager and cross-functional partners to ensure seamless planning and execution of employee events and activities.

Office Coordination & Employee Experience

• Partner with the Office Manager to support a welcoming, organized, and productive office environment.
• Assist with office coordination needs, including meeting room preparation, office supplies, employee gatherings, and workplace logistics as needed.
• Support on-site meetings, employee visits, and guest experiences, including setup, refreshments, and related logistics.
• Collaborate with the Office Manager to identify opportunities to enhance the workplace experience and improve day-to-day coordination.

Process Improvement & Team Coordination

• Identify opportunities to streamline workflows and processes.
• Support the implementation and documentation of AI-enabled tools, automations, and productivity improvements.
• Maintain organized project trackers, schedules, and documentation to support timely execution of initiatives and executive priorities.
• Collaborate with internal teams and external partners to coordinate logistics, resolve issues, and improve operational efficiency.

Education & Experience

• 5-7 years of experience as an Executive Assistant, HR Coordinator, People Operations Coordinator, or similar role.
• Experience supporting multiple senior executives in fast-paced, growth-oriented environments preferred.
• Experience coordinating employee events, team activities, or engagement initiatives.
• Experience supporting HR administrative processes, employee lifecycle activities, or HRIS systems.
• Bachelor's degree preferred but not required with relevant experience.

Skills & Competencies

• Exceptional organizational and time-management skills, with strong attention to detail and the ability to balance the needs and priorities of multiple senior leaders.
• Strong executive calendar management, travel coordination, and administrative capabilities.
• Excellent interpersonal and communication skills, with a warm, approachable, and service-oriented style.
• Strong event planning and coordination capabilities, including managing logistics, schedules, vendors, and cross-functional communication.
• High degree of discretion, professionalism, and sound judgment when handling confidential employee and executive information.
• Proficiency with Google Workspace, calendar management, and collaboration platforms; experience with Ninety and Greenhouse is a plus.
• Familiarity with HRIS and expense management platforms, including Rippling and Ramp, preferred.
• AI-forward and systems-minded with an interest in process improvement, automation, and AI-enabled productivity tools.
• Strong project coordination skills with consistent follow-through and a proactive approach to problem-solving.
• Ability to collaborate effectively with the Office Manager and cross-functional partners to support workplace logistics and employee experiences.

Attributes

• Highly organized, proactive, and dependable, with strong accountability and follow-through.
• Demonstrates exceptional discretion, emotional intelligence, and professionalism.
• Comfortable navigating changing priorities and balancing the needs of multiple senior leaders.
• Warm, people-centric, and passionate about creating a positive employee experience.
• Brings creativity, positive energy, and attention to detail to company culture initiatives, events, and workplace experiences.
• Low-ego, collaborative, adaptable, and service-oriented.
• Passionate about health, wellness, and a high-performance lifestyle.

Benefits

• Our fast-paced, high growth environment creates a strong opportunity for professional development born from evolving experiences
• Competitive cash compensation plus employee stock options
• Health/Vision/Dental/Life/Pet/Accident/Disability/Critical Illness
• Fertility benefits, caregiver concierge, and financial planning benefits
• 401k Match
• Unlimited PTO
• Parental Leave
• Finish Line Fridays - finish at 3:00 every Friday
• Generous set of observed holidays (18 days of office closure in 2026)
• $1,000 annual perks program to support a high-performance lifestyle
• Team workouts and lunches
• Access to Momentous products and merchandise

Location

This is a hybrid role based out of our Park City headquarters.