Executive Personal Assistant to the CEO

Key Responsibilities

Executive Support

• Manage executive calendars and scheduling.
• Coordinate meetings, appointments, and events.
• Screen calls, emails, and correspondence.
• Prepare reports, presentations, and business documents.
• Assist with project management and follow-up tasks.
• Coordinate communications with executives, partners, vendors, and clients.

Personal Assistance

• Manage personal appointments and scheduling.
• Coordinate travel arrangements, accommodations, and itineraries.
• Handle personal errands and special requests.
• Assist with reservations, purchases, and household needs.
• Coordinate family-related appointments and activities as assigned.

Household & Property Coordination

• Coordinate household vendors and contractors.
• Oversee maintenance schedules and service appointments.
• Manage deliveries and household inventory.
• Assist with household staff coordination.
• Ensure smooth operation of executive residences.

Administrative Functions

• Maintain organized digital and physical files.
• Handle confidential records and sensitive information.
• Draft professional correspondence and communications.
• Track deadlines, projects, and priorities.
• Assist with business and personal administrative tasks.

Qualifications

Required

• Fluent in English and Spanish (written and verbal).
• Exceptional organizational skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and modern technology.
• Ability to multitask effectively.
• Professional appearance and demeanor.
• Reliable transportation.

Preferred

• Experience supporting executives, business owners, physicians, attorneys, or high-net-worth individuals.
• Experience with calendar management and travel planning.
• Experience coordinating multiple businesses or locations.
• Bachelor's degree preferred but not required.

Confidentiality Requirements

This position involves access to highly confidential business, financial, operational, and personal information.

The selected candidate will be required to

• Sign a Confidentiality and Non-Disclosure Agreement (NDA).
• Maintain strict confidentiality regarding all company and personal matters.
• Protect sensitive business, financial, legal, employee, client, and patient information.
• Adhere to privacy and confidentiality standards at all times.
• Understand that unauthorized disclosure of confidential information may result in immediate termination and legal action.

Ideal Candidate

• We are seeking someone who is: Exceptionally detail-oriented
• Highly organized
• Trustworthy and discreet
• Professional and polished
• Resourceful and proactive
• Capable of anticipating needs before being asked
• Comfortable working independently
• Committed to excellence
• Able to maintain complete confidentiality

Compensation

Competitive Salary Based on Experience

Position Overview

Villarreal Enterprise Group is seeking an exceptional, highly organized, bilingual Executive Personal Assistant to provide direct support to the Chief Executive Officer and assist with both executive and personal operations.

This is a high-trust position requiring exceptional professionalism, discretion, confidentiality, attention to detail, and the ability to manage multiple priorities simultaneously.

The ideal candidate will serve as an extension of the CEO, helping coordinate business activities, personal matters, travel arrangements, appointments, communications, household operations, and special projects while maintaining the highest level of confidentiality.

This role is ideal for a proactive professional who thrives in a fast-paced environment and possesses outstanding organizational and problem-solving skills.