Executive Secretary E10 (Administrative Professional) Bureau of Field Services

About the role

At the Bureau of Field Services (BFS), our success is powered by our devotion to innovation and providing leading edge services and solutions. Our culture is what makes our bureau a rewarding place to work. We strive to promote and encourage our employees’ best qualities, which cultivates a positive and diverse team.

As a bureau, we pursue avenues that lead to increased safety and efficiency in Michigan’s highway programs on behalf of our co-workers, friends, and families, driven by our celebration of successes and strides made in the workplace. Our team is seeking an Executive Secretary E10 for our Bureau of Field Services Team. We are looking for someone who can embrace the challenges of meeting our goals and exceeding the standards!

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Executive Secretary E10 position.

For additional information, please see the links below

• Executive Secretary E10 position description
• All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Education

Educational level typically acquired through completion of high school.

Experience

Five years of office experience involving administrative support practices, including three years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

To be considered for this position you must complete and attach a written assignment to your application as failure to do so may result in your application being screened out of this hiring process. Specific instructions for this written assignment:

• Title the document "Coordination" and attach it to your application.
• The document should be no more than one page with typical font and format.
• The document should respond to the following: The Construction Field Services Division operates in a fast-paced environment with competing priorities, significant coordination among internal and external stakeholders, and a Division Administrator whose time must be managed effectively. The Executive Administrative Assistant is expected to do more than respond to requests; this position requires initiative, independent judgment, resourcefulness, and a commitment to improving administrative operations. In a narrative of no more than one page, describe how you would approach this position to proactively support the Division Administrator, anticipate needs, improve administrative processes, and ensure important responsibilities are completed efficiently and effectively. Include specific examples of improvements you have implemented in previous positions or ideas you would propose in this role. Discuss how you would identify opportunities for improvement, determine priorities, coordinate with others, and implement solutions, including the use of technology where appropriate.

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.