Facilities Coordinator

About the role

Ameris Bank is a purpose-driven company, dedicated to bringing financial peace of mind to communities, one person at a time. Whether a customer wants to grow their business, buy a home, or feel confident in their retirement plan, they have a partner in Ameris Bank. We serve customers in our locations across the Southeast, Mid-Atlantic and nationwide through our extensive digital offerings and mobile app.

Delivering financial peace of mind starts with a team that values integrity and rewards ingenuity. At Ameris, you'll find teammates who are inclusive, collaborative problem-solvers who go the extra mile to support one another and to meet every customer's needs. When teammates are empowered and bring their diverse perspectives to the table, we create the best possible outcomes for our customers.

At Ameris, we know that a growth mindset is key for high performance and fosters an environment that prioritizes continuous improvement. Teammates have access to Employee Resource Groups that serve as advocates and purpose and how you can bring it to life as an Ameris Bank teammate.

Job Summary

The Facilities Coordinator is responsible for providing administrative, project, and general support for Facilities operations. This role will take an active role in supporting all aspects of the Facilities Department's responsibilities. Performs other projects and duties as assigned.

Essential Functions, Duties, and Responsibilities

• Manage warehouse operations and inventory, including ordering maintenance parts and supplies for the warehouse and Ameris locations and coordinating service vendors for fire equipment, alarms, dumpster services, repairs, and other property needs.
• Coordinate corporate office maintenance and repairs, including HVAC, ice makers, coffee equipment/supplies, and work requiring property management involvement.
• Update seating chart for new hires and departures, as well as provide assistance to employees for office moves for the corporate offices.
• Manage corporate office parking and building access support, including card activation/deactivation, parking validations, and funding, access audits, and monthly parking reconciliation.
• Perform and/or assist with light maintenance duties at the corporate office and in the field at other assigned locations as needed.
• Maintain working knowledge of applicable bank policies and procedures.
• Support warehouse record retention activities, including shredding, auditing, shelving, and retrieving, and organizing record boxes.
• Provide administrative and project support for Facilities, including Teams files, spreadsheets, business licenses, department records, location information, phone calls, group emails, and filing.
• Coordinate department meetings, and training rooms by monitoring calendars and emails.
• Complete assigned Jira service requests for coin and currency, shred, pest control, fire equipment, and other Facilities services.
• Support vendor administration, including onboarding, COI tracking and renewals, vendor agreements, service documentation, and related records.
• Conduct department audits, including coin and currency, key boxes, parking, and building access.
• Assist the department managers and Accounting with new and renewal business licenses and review weekly SBE reports and related invoices.
• Provide mailroom support for USPS, FedEx, UPS, courier deliveries, shipping, supplies, mail equipment, and postage, including afternoon coverage and morning backup for mail courier delivered mail.
• Cross-train and provide backup support across Facilities, warehouse, mailroom, shipping, supplies, and record retention.
• Provide internal customer support to Ameris teammates as needed.

Required Knowledge, Skills and Competencies

• Must be able to multi-task and work in a fast paced environment.
• PC and Microsoft Office Suite product proficiency.
• Able to work flexible hours including overtime as needed.
• Strong verbal and written communication skills.
• Good decision-making and judgment skills.
• Ability to build relationships and communicate in a professional manner.
• Strong sense of customer service.
• Able to meet deadlines and properly prioritize tasks.

Industry and Work Experience

• Minimum of 3 years of experience in an office operations environment required.
• Facilities or maintenance experience preferred.

Academic

• High school diploma or GED required.
• Bachelor's degree in business or a related field preferred.

Benefits Available to Employees

Ameris Bank provides a comprehensive employee benefit package to all eligible employees.

• Medical, Dental and Vision Insurance
• Ameris Bank absorbs a major portion of the cost of healthcare. You become eligible for coverage on the first of the month following 30 days of employment
• Life Insurance provided at no additional cost to employees
• Accidental Death & Dismemberment Coverage
• Long-Term Disability Coverage
• Paid Sick and Vacation Leave
• 11 Holidays
• Volunteer/Service Day
• Employee Stock Purchase Plan
• 401(k) Retirement Plan
• Ameris Bank matches 50% of your first 8% of contributions to the plan
• Flexible Spending Accounts
• Health Savings Account
• Health Reimbursement Arrangement
• Supplemental Life & Other Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Legal Insurance
• Employee Assistance Program
• Employee Advocacy Program
• Tickets at Work (Entertainment discounts for Ameris Bank Employees)
• AT&T Employee Discount
• Wellness Discounts for Medical Premiums and Other Rewards
• Employee Referral Incentive
• Education Assistance
• Employee Resource Groups

Banking Advantages for Employees

In addition to a wide array of benefits, Ameris Bank employees are also eligible for special bank services.

• Free Interest Checking
• Free Safe Deposit Box
• Free Money Orders, Travelers' Checks and Cashier Checks
• Discount on Mortgage Origination Fee
• Free Online Banking and Free Unlimited Online Bill Payment
• Employee Banking Perks