Facilities Coordinator

About the role

The Gersh Organization is dedicated to transforming the lives of children on the autism spectrum through exceptional educational and support services. As the organization continues to grow across multiple regions, the Facilities & Real Estate function is critical to ensuring all environments are safe, operationally efficient, and aligned with company standards.

The Facilities Coordinator serves as a key operational partner to the Facilities Department, responsible for executing and maintaining the infrastructure that supports all facilities across the organization. This role ensures seamless day-to-day operations through strong systems management, communication, coordination, and accountability across all locations.

This position plays a vital role in maintaining operational excellence, supporting new and existing locations, and driving consistency through process, communication, and execution.

Key Responsibilities

• Oversee work order management systems, including allocating, tracking, and escalating requests across all locations
• Ensure timely resolution of maintenance issues through strong coordination and follow-up
• Support emergency response situations through rapid vendor coordination and communication
• Maintain visibility into open issues and drive accountability to resolution

Vendor Coordination + Project Support

• Coordinate and track quotes for facilities-related work and projects, ensuring timely follow-up and alignment with priorities
• Maintain and continuously update a centralized vendor list, ensuring quality, coverage, and accessibility
• Serve as a point of coordination between vendors, internal teams, and leadership for ongoing and urgent needs
• Support project execution through communication, scheduling, and vendor alignment

Fleet, Asset + Key Management

• Oversee fleet management and driver record keeping, including tracking driver approvals, documentation, and compliance
• Manage key inventory and access control, ensuring proper tracking and distribution across all locations
• Maintain and track facility assets, equipment, and inventory, including lifecycle visibility and organization Corporate Housing & Location Communication
• Coordinate cleaning schedules and communication for all corporate housing locations
• Manage ongoing communication related to housing operations, including Brooklyn apartment coordination and updates
• Ensure all housing environments are maintained to organizational standards

Facilities Scheduling + Calendar Management

• Manage the Facilities Department calendar, ensuring alignment of priorities, inspections, certifications, projects, and key activities
• Coordinate and manage scheduling of outsourced cleaning services across all schools and corporate housing locations
• Ensure consistency, coverage, and communication across all cleaning and facilities schedules

Insurance + Claims Support

• Support ongoing communication with insurance providers, including submission of updates, documentation, and required information
• Assist in managing and coordinating insurance claims, including documentation, follow-up, and internal communication

SOP Development + Operational Consistency

• Support the creation, documentation, and refinement of Standard Operating Procedures (SOPs)
• Assist in driving consistency across locations by reinforcing SOP adoption and operational alignment
• Maintain organized records of SOPs and related documentation

File Management + Documentation

Maintain organized and up-to-date facilities files and departmental documentation

New Location Support

• Support the opening of new locations through coordination, communication, and operational readiness
• Provide onsite support for new locations as needed post-opening
• Assist in maintaining floorplan integrity to ensure alignment with programmatic and operational needs

Qualifications

• 3–5+ years of experience in facilities operations, property management, or operations coordination
• Strong experience managing multiple locations, vendors, and operational workflows
• Proven ability to manage work order systems, scheduling, and cross-functional coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook), Teams, and project management tools (e.g., Asana)
• Strong organizational, communication, and problem-solving skills
• Ability to prioritize, multi-task, and operate in a fast-paced, growing environment
• Proactive, solution-oriented mindset with strong attention to detail
• Valid driver’s license and willingness to travel as needed

Physical Requirements

• Must be able to keep students safe from themselves and others and, in some cases, may need to implement CPI (therapeutic holds) procedures.
• Must be able to remove oneself from potentially harmful situations and, in some cases, be able to lift a child.
• Ability to stand, walk, bend, kneel, and move throughout the workday
• Ability to lift (at least 50-65 pounds), assist, and/or physically support students, which may include lifting or guiding students of varying sizes
• Ability to physically intervene when required to ensure safety (per CPI training)
• Ability to remove oneself and/or others from unsafe situations quickly
• Ability to maintain attention and focus in a dynamic, high-stimulation environment
• Ability to multi-task and shift priorities quickly
• Ability to exercise sound judgment and decision-making, particularly in high-pressure or safety-sensitive situations
• Ability to work effectively as part of a team and maintain professional relationships
• Ability to perform duties under stress, including during behavioral escalations

Benefits for Full-Time Employees

Gersh Autism offers a competitive compensation package, including comprehensive health and retirement benefits, professional development opportunities, and a supportive work environment committed to your personal and professional growth.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k matching)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short-Term & Long-Term Disability
• Training & Development
• About Company ---

For over 30 years, Gersh Autism has empowered students on the autism spectrum to reach their full potential. Serving individuals aged 5-21 across the U.S. and Puerto Rico, our network of K-12 schools provides personalized education tailored to each student’s unique learning style. We offer comprehensive therapeutic services—speech, physical, occupational therapy, and more—along with vocational training for older students. Our dedicated team collaborates with families to ensure academic, social, and emotional growth, preparing students for success beyond the classroom.

At Gersh Autism, we are committed to helping individuals on the autism spectrum lead fulfilling, independent lives.