Facilities Planning and Digitalization Specialist

Role Overview

The Facilities Planning and Digitalization Specialist supports the effectiveness and efficiency of Maintenance and Metrology operations through work planning, corrective maintenance coordination and scheduling, work order compliance, eCMMS optimization, materials readiness, data analysis, and continuous improvement.

The role partners with Maintenance, Metrology, Scheduling, Operations, Engineering, Quality, eCMMS, Storeroom, Procurement, and external vendors to ensure work is properly prepared, compliance risks are proactively managed, corrective maintenance is effectively coordinated, and work-management processes continuously improve within a regulated manufacturing environment.

The successful candidate will be a proactive problem solver capable of independently identifying risks and process gaps, coordinating cross-functional solutions, and using work-management data to drive sustainable improvements.

Key Responsibilities

• Develop and improve executable work plans for PM, CAL, CM, and other maintenance activities, identifying required labor, materials, tools, vendor support, documentation, access, and operational requirements.
• Establish and improve standardized job plans and work packages in partnership with technicians and supervisors, incorporating execution experience and lessons learned to improve work readiness and reduce person-dependent planning.
• Review upcoming Maintenance and Metrology workload to proactively identify material, resource, vendor, production-window, and compliance constraints that could impact execution.
• Support planning and coordination of maintenance activities, equipment outages, vendor services, and work requiring cross-functional or off-shift support.
• Own coordination and scheduling of corrective maintenance activities based on priority, asset availability, resource requirements, and business needs.
• Monitor the CM backlog and drive aging, priority, and business-critical corrective work toward execution and closure, escalating barriers and risks as appropriate.
• Partner with PM/CAL scheduling resources to evaluate work readiness, workload, resource capacity, and operational constraints to support balanced and executable schedules.
• Drive work order compliance through routine review of upcoming, open, aging, due, and past-due work orders; proactively identify risks and coordinate recovery actions through closure.
• Lead routine WO compliance reviews with Maintenance and Metrology teams to communicate risks, remove barriers, establish actions, and drive accountability for timely completion.
• Review work order documentation and closure practices for completeness, accuracy, timeliness, traceability, and adherence to applicable procedures, GDP, data integrity, and GMP requirements.
• Support investigations, nonconformances, CAPAs, audit observations, and inspection readiness by providing maintenance history, work-order data, trends, and work-management expertise.
• Assess parts and material requirements and coordinate with Storeroom, Procurement, technicians, OEMs, and vendors to improve material readiness and identify appropriate spare-parts inventory needs.
• Partner with the eCMMS team to improve job plans, equipment BOMs, asset master data, PM/CAL records, workflows, and overall work-management data quality.
• Analyze Maintenance and Metrology data to identify backlog trends, recurring corrective work, execution delays, workload constraints, compliance gaps, and opportunities for improvement.
• Develop and maintain practical reports, trackers, KPIs, and workload forecasts to provide visibility into WO compliance, CM backlog, work readiness, resource needs, and maintenance performance.
• Drive continuous improvement by identifying systemic work-management issues and implementing sustainable improvements focused on compliance, work readiness, execution efficiency, and overall Maintenance and Metrology performance.
• Operates independently in day-to-day work management decisions, including maintenance planning, CM scheduling, WO compliance, materials coordination, and process improvements. Decisions are expected to improve on-time WO completion, reduce overdue/aging backlog, improve work readiness and schedule execution, and strengthen data/documentation quality. Management or functional approval is required for significant GMP, procedural, budget, resource, or business-impacting decisions.

Requirements

• Bachelor's degree in engineering, Life Sciences, or related discipline preferred.
• Minimum 5-8 years of relevant experience in facilities, maintenance, metrology, maintenance planning/scheduling, engineering, reliability, or a related technical function.
• Demonstrated experience with maintenance work management, including planning, corrective maintenance coordination, work order lifecycle, and backlog management.
• Experience with eCMMS platforms such as IBM Maximo, SAP PM, or equivalent.
• Working knowledge of preventive maintenance, calibration, corrective maintenance, spare parts/material planning, and work order compliance.
• Strong analytical, organizational, problem-solving, and cross-functional coordination skills.
• Working knowledge of GMP, GDP, data integrity, deviations/nonconformances, CAPA, and audit/inspection read.
• Experience with Power BI, Power Query, or similar data-analysis/reporting tools.
• Proficiency with Microsoft Excel and demonstrated ability to analyze maintenance and operational data.

• #Li-RN1
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Pay and benefits

The base pay range below is what Legend Biotech USA Inc. reasonably expects to offer at the time of posting. Actual compensation may vary based on experience, skills, qualifications, and geographic location. The company reserves the right to modify this range as needed and in accordance with applicable laws.

Other Types of Pay: Performance-based bonus and/or equity is available to employees in eligible roles.

Benefits and Paid Time Off

Medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer eight (8) weeks of paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and eleven (11) company holidays.

Additional voluntary benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance.

We also provide voluntary commuter benefits, family planning and care resources, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

Pay Range (Base Pay)

$96,267—$126,351 USD

Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech.