Facility Administrator (966)

About the role

ABC Supply is North America's largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and Activities

Construction contracts as assigned

• Participates in and understands projects
• Reviews internal funding approval
• Review contract submission for compliance, works with internal teams on any discrepancies or concerns
• Coordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed
• Entry of insurance certificates for associated contractors, monitor validity through life of project
• Distributes to applicable parties for signature when necessary
• Follow document retention process for contracts and associated documents

Manages contract and legal requirements during construction

• Deals with contract discrepancies, deviations, or updates
• Ensures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed
• Submit requests to accounting for payment with approval documents
• Reviews incoming contract change orders for content and any associated documentation, routes to associated contract specialist
• Acquires adequate breakdown and documentation for contract change orders when required
• Follows up on project status when necessary

Inspections

• Review, identify, track, and report on inspections submitted by field in E Maint
• Answering phone calls and assisting with problem resolution on facility issues
• Providing administrative support, guidance and training to fellow associates and field

Other duties as assigned

Personal Traits & Professional Attributes

• Microsoft, Smartsheet proficient
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking - capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Benefits may include

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays