Field Project Coordinator

Project Coordinator

This position serves as midlevel management position used to support a wide variety of tasks within the organization. Job duties will vary considerably from day to day as this is a very diverse position. The compensation for this position will vary depending on the project, location, and experience of the individual and will be evaluated by the hiring supervisor at time of hire. This position will be a mixture of field and office work depending on the needs of the assigned division.

This position works very closely with our field superintendents and General Manager to help them coordinate the day-to-day details on our mid and large-scale Civil Construction projects. Project coordinators help with tracking project budgets, creating change orders, entering project information into our accumatica, issuing purchase orders, processing billings, working with customers, and assisting in the project kick off and close out processes.

Ideal candidates will be detail oriented, have exceptional communication and organizational skills, have strong computer skills and be a great team player. Some knowledge of the construction industry or building process would be ideal.

Essential job functions

This role will be responsible for but not limited to the following and report directly to the general manager of the respective division.

Project Administration

• Create and maintain organized digital project files and documentation
• Set up new projects and work orders in ERP systems
• Track and update project logs, schedules, and status reports
• Maintain current project contact lists and distribution lists
• Organize project correspondence and ensure proper documentation retention
• Submittals & Shop Drawings
• Prepare and distribute submittal packages
• Track submittal status, approvals, and resubmissions
• Maintain submittal logs and ensure deadlines are met
• Coordinate routing of approved shop drawings internally
• Verify project teams are working from current approved documents
• Assist the safety department in implementation of safe working culture
• Assist in creation and tracking of project scope of work descriptions and creation of change orders
• Assist with equipment procurement and deliveries
• Assist in creation of estimates and contract negotiations.

Scheduling & Internal Coordination

• Help track project milestones including:
• Field measurements
• Shop drawing approvals
• Material deliveries
• Engineering release dates
• Stage dates
• Installation dates
• Coordinate communication between PMs, engineering, production, and field teams
• Escalate schedule risks or missing information to PMs immediately

Billing & Closeout Support

• Assist with collecting backup documentation for billing
• Help organize closeout documents including:
• Warranty documents
• O&M manuals
• As-builts
• Final punch documentation
• Track closeout requirements and deadlines qualifications
• Must pass pre-employment drug and alcohol screening
• Must be able to come to work promptly, regularly, and on-time
• Able to follow instruction and carry out duties while unsupervised
• OSHA 10