Finance & HR Manager

About the role

MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.

We provide emergency medical assistance during armed conflict, natural disasters, outbreaks of deadly diseases and assist those who are excluded from healthcare. MSF delivers care based on need and when we see injustice, we speak out. We are an organization that remains impartial, knowledgeable, and effective, and this is what makes the difference between life and death.

People are our priority. At Médecins Sans Frontières (MSF)/Artsen zonder Grenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees.

• Finance & HR Manager - Country Programmes
• French speaker
• Based in country programmes of MSF-OCA

The Fin/HR Manager is responsible for the implementation of Human Resources policies in the project and the Administrative Management of all staff working in the project (including those recruited locally and internationally), along with the proper implementation of financial administration, management and control in the project.

This job description provides a framework for the main responsibilities and primary activities of the position, it is not all-encompassing. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Objectives and responsibilities of the position

• In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget to efficiently ensure the project's required sizing and capabilities and facilitate budget follow-up.
• Plan, supervise and ensure the implementation of the staffing processes (including recruitment, training, briefing, induction, evaluation, development and communication) of the project staff, in close coordination with the HRCo.
• Take ownership of recruitment processes by ensuring effective hiring practices, integrating safeguarding measures at every stage, and strengthening staff capabilities, engagement, contribution to mission objectives, and commitment to MSF values.
• Supervise, coach and develop the Finance and HR team, ensuring appropriate delegation, performance follow-up and capacity building.
• Advise on set-up and updating the project's organizational chart and job descriptions and assisting the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, managing individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance of the project activities.
• Supervise/perform payroll procedures, ensuring correct entry of all data related to monthly salary calculation of employees of the project.
• In close collaboration with the Project Coordinator and HRCo, look for options to avoid/solve possible labour conflicts in the project.
• Is responsible for all movements and/or accommodation of staff in the project.
• Ensure that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
• Ensure that project finance activities are carried out in line with OCA and mission finance policies & procedures, for example cash & safe management, advances management, authorizations (expenses and payments), payments (cash, bank & cheque), cash flow management, etc.
• Is responsible for assessing and suggesting mitigation measures of the financial risks of the project.
• Ensure that reliable internal control systems are in place, and financial ethics are respected within the project.
• Ensure proper and timely day-to-day bookkeeping takes place in the accounting software per MSF OCA Chart of accounts
• Ensure proper bookkeeping support documentation (hardcopy invoices/receipts, PO/PL/contract as applicable) is available for each bookkeeping entry.
• Ensure that daily and monthly bookkeeping closure takes place in line with the standard procedure, with due quality and on time.
• Support Project Coordinator and the Finance Coordinator with budgeting and monthly budget control activities, in order to ensure that funds are used in line with last approved budgets.

Requirements

• A degree in finance, management (business, HR) or administration is desirable.
• Essential working experience of at least five years in relevant and similar jobs.
• MSF or other NGO experience is desirable.
• Working proficiency in English and French (minimum B2 or equivalent) are required.
• Computer literacy (word, excel, internet) is essential.
• Knowledge of HR and Financial (MSF) software or willingness to learn.
• Availability for project durations of 6-9-12 months depending on operational needs.
• Willingness and ability to work in high insecurity zones and emergency responses.

Assets

• A good command of Arabic and/or Spanish language.

Information and Application

If you recognise yourself in this profile and meet the requirements, we encourage you to apply directly via the Apply button on this page and upload the following documents:

• Your most recent CV (in English) not exceeding 3 pages
• A cover letter explaining your motivation to work with MSF

Female candidates who meet the requirements are strongly encouraged to apply.