Finance Coordinator

About the role

This position coordinates various financial documents. The primary responsibilities are Account Receivable (AR) & Revenue cycle, Account Payable (AP) & Procurement cycle, and tracking of documents received and processed weekly. Incumbents must be detail oriented to comply with SGS Global Finance Menu (GFM).Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.This position operates under limited supervision. Often assigned tasks to lead to completion and work independently.

Job Functions

• Account Receivable & Revenue Cycle
• 100% billing accuracy by ensuring the completeness of essential information and back-up support are available and verified prior to invoicing. Essential information, such as but not limited to client PO#, client's AP contact, bill-to address. Back-up support, such as but not limited to timesheets, receipts, subcontractor invoices
• Weekly Billing using Cost tracker list to ensure all items are invoiced at the correct rate with proper backup
• Ensure Cost tracker information is maintained weekly, reconcile amounts invoiced against what has been inputted into Cost Tracker to ensure completeness of invoicing process
• Ensure all Oracle Invoice amounts match cost tracker amounts, and correct taxes are applied.
• Ensure invoice numbers are entered for items generated, all subcontractor timesheets and expense incurred are entered
• Prevent revenue leakage by ensuring all expenses and other added charges are billed in accordance to client PO
• Prevent revenue leakage by charging the rates for all subcontractor timesheets
• All discrepancies must be escalated promptly and corrected prior to invoicing
• Organize all invoice copies and all related back-up support are sent to client in a timely manner.
• Issue credit memos as required, all credit memos over $5,000 must be approved by Site Manager prior to sending to Director Finance for final approval.
• Weekly collection follow-up with client to ensure prompt payment and recover payment from aged outstanding invoices. Collaborate with Mississauga site Collector and Head Office AR Team to resolve client's inquiry and/or dispute (missing timesheets/invoices), leading to prompt payment.
• Provide invoice detail to Head Office AR to resolve unapplied payment.
• Prepare commentary based on outcome of collection follow-up of each outstanding invoice; mandatory attendance to monthly Collection/AR Review.

Qualifications & Requirements

• Education: College Diploma is required; university degree is considered an asset
• Experience: Over 3 years of previous working experience in an administrative or accounting related role
• Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must have advanced proficiency in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).

Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

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