Fire Safety Administrator (Administrative Officer 4)

About the role

Are you an organized, detail-oriented compliance professional passionate about workplace safety? We are looking for a Fire and Safety Administrator to serve as the vital operational bridge between field safety, data tracking, and regulatory requirements.

In this position, you will own our safety documentation, coordinate critical fire protection training and maintenance, and ensure our Department of General Services (DGS) managed facilities remain code compliant and safe for all occupants and visitors. If you are looking for a rewarding career where your knowledge and organizational skills directly save lives and protect property, we want to hear from you!

This role leads agency-wide fire safety, workplace safety, and environmental compliance programs across DGS-managed facilities. Work also involves coordinating emergency preparedness efforts, overseeing inspection staff, and helping to ensure facilities meet safety requirements. As a Fire Safety Administrator, you will perform the following duties:

• Safety Program Leadership: Direct accident and illness prevention efforts, lead the agency safety committee, and improve workplace safety practices
• Fire Safety Oversight: Manage fire safety programs, inspections, evacuation drills, risk reviews, and corrective actions for facilities
• Hazard Compliance Management: Administer chemical right-to-know requirements, hazardous material programs, and environmental compliance activities
• Emergency Preparedness Coordination: Represent the agency with emergency management partners and coordinate response and continuity planning activities
• Staff and Project Supervision: Guide safety inspection supervisors and collaborate with capital project teams on life, safety, and code compliance improvements
• Training and Reporting: Provide safety training, investigate incidents, prepare compliance reports, and oversee asbestos abatement activities

This position is considered essential. You will be required to report to work during emergencies and office closings.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, 1 possibly, 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must hold, or obtain within the first year in this position, all of the following certifications/licenses/certificates:
• Asbestos Inspector License
• Asbestos Supervisor/Contractor License
• 40-Hour Hazwopper License/Certificate
• Permit Required Confined Space Entrant, Attendant, and Supervisor Training
• You must have three or more years of experience supervising safety professionals, inspectors, or safety program staff.
• You must have experience in all of the following:
• Conducting workplace safety inspections, audits, hazard assessments, and developing corrective action plans
• Investigating workplace incidents and conducting root cause analyses to prevent recurrence
• Developing or delivering employee safety training programs related to OSHA/UCC compliance, hazard communication, emergency preparedness, or workplace safety
• Managing environmental health and safety programs, including hazardous materials, chemical safety, environmental compliance, or asbestos-related activities
• You must possess a current class C driver's license which is not under suspension.
• You must have management experience.
• You must have experience with fire safety management programs.
• You must be able to perform essential job functions.

How to Apply

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

Additional information

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.