Fiscal Services Spec, SPO

Current Employees

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About the role

The Fiscal Services Specialist is responsible for processing payments of invoices accurately and promptly. Receives invoices from vendors, verifies with supporting documents, checks discrepancies with departments or vendors, inputs information in computer, and prints checks. Maintains disbursement records and reports. Prepares cash receipts for bank deposits, as assigned.

Assists the Director with special projects, including technical research, as required. Is responsible for processing payroll information and ensuring paychecks are accurate. Reviews payroll information for accuracy (verifies records with supervisors and employees); applies payroll and personnel policies; calculates wages, taxes and benefit premiums; inputs information into computer and verifies and distributes paychecks.

Prepares and distributes various financial reports. Provides relief coverage for the hospital switchboard as needed.

The pay range for this position is $23.80/hour - $35.70/hour. Compensation is determined based on years of relevant experience and departmental equity.

Key Responsibilities

• Assists Director of Fiscal Services (DFS) to reviews financial transactions and applies accounting theory and principles to ensure compliance with GAAP and applicable laws, rules, policies and procedures for healthcare environment.
• Prepares journal entries and reconciles general ledger and subsidiary accounts; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments.
• Assists Director of Fiscal Services to establish and oversees accounting procedures and internal controls for assets and liability accounts, and expense accounts to ensure compliance with accounting standards and operating procedures.
• Applies accounting theory to account for revenues, expenditures, transfers, account payable, and account receivable in accordance with GAAP to accurately report the results of hospital and research operations.
• Assists DFS to prepare monthly financial reports, forecasts and expenditure projections for senior management & board members.
• Monitors research grant revenues and expenditures, ensuring data integrity in the hospital accounting system.
• Calculates and prepares reimbursement billings and tracks receivables; reconciles monthly accounts receivable.
• Interacts with affiliated hospital on patient billings and resolve any outstanding issues.
• Prepares budget files for distribution to all responsible managers/directors.
• Works with managers to develop their respective budgets.
• Work with director fiscal services to prepare reports for internal review, board review and submission to home office.
• Cross trains Accounts Payable and Payroll.
• Assists with cost report work paper preparation.
• Prepares audit schedules for external auditors and acts as a liaison between the hospital and auditors.

Required Qualifications

• MS Office Suite and computer skills
• High School Diploma/GED

Preferred Qualifications

• Associate's Degree in Accounting, Business or related field
• 2 years of accounts payable or accounting experience
• Healthcare experience and knowledge of Lawson purchasing software and Kronos software

Compensation is determined based on years of relevant experience and departmental equity.