Fleet Budget Director

About the role

In order to be considered for this position candidate must be serving permanently in the title, or be reachable on DOT's promotion civil service list.

NYC DOT seeks to hire an experienced Budget professional to join the Fleet Services Unit. The candidate must have the ability to rethink and organize existing work processes, have a high level of initiative, and have knowledge of NYC budget, fiscal, and procurement practices, the City of New York's Financial Management System (FMS), Passport, Microsoft Excel, and other related software. With oversight from the Chief of Staff, the Budget Director will be responsible for the following:

• Manage all aspects of Fleet Services budget including planning, monitoring, and analyzing the annual Fleet Buying Plan, the Capital and Expense plans, new need proposals and justifications, tracking capital registrations, and preparation and submission of Certificate to Proceed (CP) packages for Fleet's capital projects.
• Act as the Fleet Division's liaison for all things budget: coordinating with internal Divisions regarding specialized or shared budget codes, identifying and addressing funding needs, making decisions regarding funding availability and allocation, monitoring Division spending, communicating and working with DCAS Fleet leadership as needed, collaborating with DOT Budget, drafting Budget/OMB Q&A responses including personnel related inquiries, and providing budget structures for requisites and procurements as submitted by the procurement team.
• Support and advise Fleet units on all budget matters. Analyze and provide discrepancies between planned and actual expenses. Monitor OTPS budget including spending, budget modifications, and P-card management.
• Work with Fleet Personnel and DOT Human Resources to make sure there is applicable headcount and funding for Fleet staffing needs.
• Participate in technical budget activities including budget modifications, journal entries, monthly variance reports, quarterly spending plans and other technical budget functions.
• Compile savings/cost reduction proposals (PEGs) in preparation for financial plans and other budget exercises.- Oversee the Fleet Service's year end exercises, such as the encumbrance rollover report and accrual exercise.
• Work with the Fleet procurement team to identify potential project delays and reallocate funding resources toward other new needs.
• Monitor Fleet's IFA budget, spending, and reporting, including submissions to DOT Budget. Analyze yearly IFA expenditures and make staffing level recommendations to senior staff. Ensure that reported data matches current collective bargaining pay schedules and accurately reflects!FA-related work performed by the division.
• Perform ad-hoc reporting, other budget analyses and special projects as needed.
• Review biweekly, monthly and ad hoc reports from the DOT Budget office.

Qualifications & Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or
• An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or
• A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.