Fleet Materials & Logistics Manager

Job Overview

You will own heavy equipment fleet management, materials sourcing, and trucking logistics across TerraFirma’s projects, supporting a fleet scaling to approximately 100 machines. Your job is to keep equipment ready, job sites supplied, and field production moving, while driving down downtime and delivered cost.

This is a build role. You’ll create the team, vendor network, and systems that keep our operations running, from quarry and carrier relationships to the fleet tracking and dispatch tools that connect field activity to engineering and finance. It’s a hands-on role for someone who knows earthmoving equipment and construction logistics from the field, and who wants to help shape how an automated construction company operates at scale.

Responsibilities

• Track every machine’s location, hours, condition, utilization, maintenance needs, downtime, and cost, and set clear repair priorities
• Own fleet readiness, including preventive maintenance, inspections, repairs, fueling, parts, and service records, managing mechanics, field service providers, and dealers
• Coordinate equipment assignments, mobilization, transfers, and demobilization with project teams
• Manage fleet budgets, rentals, off-rents, and warranties, and make equipment purchase and replacement recommendations
• Own quarry and supplier relationships for aggregate, base, select fill, and other materials, negotiating pricing, supply commitments, and delivery terms
• Coordinate material imports, exports, stockpiles, and disposal sites, confirming specifications, capacity, and access before dispatch
• Build and manage a dependable carrier network, securing trucking capacity, negotiating rates, dispatching trucks, and arranging backup coverage across job sites
• Balance loading, haul cycles, and receiving capacity to hit production targets without excessive queues or standby
• Give estimating accurate equipment, material, hauling, and disposal costs and lead times, and feed actual project costs into future bids
• Partner with engineering and finance to connect fleet tracking, dispatch, automated load counts, tickets, invoice reconciliation, and carrier payment
• Track performance across equipment availability, delivered material cost, trucking, and ticket discrepancies, own corrective actions, and grow the team as volume increases

Basic Qualifications

• 5+ years in heavy civil fleet management, equipment operations, or construction logistics, with direct responsibility for maintenance and vendor coordination
• Strong working knowledge of earthmoving equipment, service requirements, repair prioritization, and equipment operating costs
• Experience negotiating with quarries, material suppliers, equipment dealers, service providers, and trucking contractors
• Ability to manage mechanics and vendors, coordinate multiple job sites, and maintain accurate digital records with limited supervision

Preferred Skills & Experience

• Experience supporting fleets of 50-100+ machines, including maintenance budgets, rentals, and equipment lifecycle decisions
• Established Central Texas quarry, trucking, dealer, and service relationships
• Experience with fleet telematics, maintenance software, dispatch systems, or digital ticket reconciliation
• Interest in robotics and construction automation

Additional Requirements

• Must be willing to work on site in Buda, TX and at active project sites, and relocate if not within commuting distance
• Valid driver’s license and ability to travel to project sites across Texas
• Comfortable working in a fast-paced startup environment
• Available for early starts, extended hours, and urgent breakdown or dispatch issues when project needs require