Front Desk Receptionist/Office Assistant

About the role

Amazing opportunity as the Personal assistant to an extremely successful Executive! In this dynamic, all-encompassing role, the personal assistant Assistant will be responsible for coordinating managing calendar scheduling for both professional and personal commitments; generating correspondence; fielding incoming calls and emails; managing projects in the Executive's office.

The qualified Personal Assistant must be extremely organized and detail-oriented; have excellent communication and interpersonal skills; some knowledge of accounting or bookkeeping and have experience being a Personal Assistant to a high level individual or family office.

Essential Duties and Responsibilities

• Anticipate the needs of the CEO
• Handling sensitive and confidential information
• Copy and file all documents
• Maintain filing system, including confidential documents and contracts
• Schedule and arrange appointments, conference calls and social events
• Organize, plan and oversee meeting coordination, events and functions
• Organize and maintain executive and group calendars
• Communicates and tracks the work to be completed by, but is not responsible for formal supervision of IT professionals
• Create and edit Excel spreadsheet and PowerPoint presentations

Requirements

• Reliable, punctual, motivated, hard-working and a willingness to go "above and beyond"
• Polished and professional demeanor
• Highly intelligent, thick skinned, excellent organizational skills
• Ability to deal with individuals at all levels
• Ability to work under pressure on multiple assignments at once
• Ability to be discrete
• Ability to work independently
• Ability to thrive in a fast paced, diverse and demanding environment and meet critical deadlines
• Possess a cheerful demeanor, professional presentation and eagerness to contribute
• Ability to deal with stressful situations and difficult people
• Responsible with an excellent work ethic and a "do-it-all" attitude
• Must be a team player

Additional Information

All your information will be kept confidential according to EEO guidelines.