Gift Processing Specialist

About the role

Online applications must be received before 11:59pm on: November 1, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 151E-YN_CS_NPS - Fiscal Specialist 1 Business Title: Gift Processing Specialist Employee Type: Classified Position Details: The Opportunity: Under general supervision, the Gift Processing Specialist will provide gift processing support for the WSU Foundation's Gift Accounting operations with primary responsibility for the accurate and timely receipt, preparation, entry, posting, and documentation of donations.

Apply established Foundation, University, IRS, CASE, cash handling, and departmental requirements to process routine and complex gift transactions and maintain complete and accurate fiscal and donor records.

Exercise independent judgment in reviewing documentation, interpreting established gift processing requirements, researching and resolving transaction discrepancies, and advising Advancement staff and other partners regarding gift submission and processing procedures.

Monitor assigned work, identify processing issues or trends, take or recommend appropriate corrective action, and recommend improvements to workflows, procedures, job aids, and data practices.

Responsible for processing numerous financial transactions for a variety of gift types start-to-finish (from initially receiving the gift to sending the receipt), adhering to critical timelines and maintain organized, accurate files of all work.

Act as a representative, liaison, and expert resource for co-workers, development staff, donors, companies, outside charities, financial management firms, and anyone needing assistance and guidance related to financial gift policies, processes, and procedures, referring more complex matters to management.

Add and update biographical data for individuals and companies related to gifts and pledges in accordance with policies and department format specifications. Responsible for batch processing, cash handling procedures, cash deposits, running batch verification processes, and more, all while maintaining close attention to detail.

Provide assistance in updating written protocols, support testing new features for gift processing in the CRM, and explore opportunities to automate work through integrations and AI (in partnership with management). Maintain confidentiality and internal controls and provide backup support across Gift Accounting as needed. The position schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Additional Information: This is a full time (100% FTE), permanent position. This position is overtime eligible. Monthly Salary: $3,653 to $4,886 | Range 40 (Steps A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position.

Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

Three years of fiscal record keeping experience; OR equivalent education/experience. Demonstrated attention to detail and organizational skills. Experience reviewing, processing, reconciling, or maintaining financial or fiscal records. Ability to interpret and apply established policies, procedures, rules, and regulations and exercise independent judgment to resolve routine problems. Ability to work the schedule of an essential staff member, which will include working the week of June 30, the week of July 15, the week between December 25 and January 1, and the week of January 15.

Preferred Qualifications

Six months to one year of full-time experience in higher education, fundraising operations, gift processing, financial transaction processing, or a related fiscal environment; OR equivalent education/experience. Cash handling or payment processing experience. Experience working with alumni, donor, customer, or constituent records. Experience with databases, spreadsheets, financial systems, or CRM systems.

Experience identifying processing discrepancies and recommending improvements to procedures or workflow. Position Sponsorship Eligibility: Not eligible for work visa sponsorship About Department/College/Area/ Campus - Area/College: University Advancement Department Name: Gift Accounting Location: Town Centre Pullman Application Instructions: Applicants must upload the following required documents to their online application.

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the "Application Document" section of your application.

Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the "Resume/Cover Letter" section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.

A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens.

All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. To request disability accommodation in the application process, contact Human Resource Services: (v), Washington State TDD Relay Service: Voice Callers:; TDD Callers:, (f), or.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both.