Grants Analyst II - Department of Research

Summary

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals.

The GCO Grants Analyst II works directly with investigators and their teams to facilitate, submit, negotiate and award all incoming grants, contracts, and cooperative agreements. The Analyst II supports the GCO Pre-Award Support Services (PASS) Program, providing a high level of tailored assistance for those investigators who may not have grant or other administrative support in their departments.

The Analyst II also aids in grant submissions outside of the PASS Program. Utilizing a daily working knowledge of regulatory and institutional policies, the Analyst reviews and submits grant applications on behalf of the institution, consults and advises investigators and their teams, develops and implements compliance measures, and drafts and manages sub-recipient awards.

Primary Responsibilities

• Serve as the GCO point of contact for a specified book of business within the institution that includes both clinical and basic science departments.
• Commission the duties of the Pre-Award Support Services (PASS) Program.
• Serve as an analyst providing grant submission project management and execution of PASS services.
• In collaboration with GCO staff, develop and maintain support materials including web-based documentation and resources.
• Promote and educate on PASS and Program resources and respond to program inquiries.
• Perform pre-award and non-financial post-award activities associated with federal, federal pass-through, non-profit, local, state and internal grants and contracts.
• Serve as the MCW business office point of contact and liaison for sponsoring agencies.
• Review grant applications, proposals and funding requests. Prepare same for submission to sponsor, and complete submission to funding agencies on behalf of the institution.
• Assist in the preparation of NIH Just-in-Time materials; review and submit same in eRA Commons.
• Review and approve incoming subcontracts or pass-through awards issued to the institution from other collaborating institutions.
• Negotiate terms and conditions of grant and contract awards, and accept awards on behalf of the institution.
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively keep department apprised of changes in policies and regulations of relevant granting agencies. Work with departments and central administrative offices to achieve compliance.
• Assist in testing eBridge upgrades, enhancements and issues.
• Partner with other GCO analysts and MCW stakeholders and participate in team-based projects, as assigned.

Knowledge - Skills - Abilities

• Preaward clinical research support is a lengthy, detailed, and structured process that requires an individual to have strong organizational skills and persistent follow-through.
• Must have solid knowledge of related federal regulations, including the National Institutes of Health and the Office of Management and Budget, and ability to interpret organizational policies and guidelines for research management.
• Proven ability to maintain balance between positive relationships with external sponsors and internal personnel while adhering to the requirements of the institution.
• Ability to maintain confidentiality, perform effectively in a stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others.
• Positive advocacy of the goals and objectives of the unit, department, and mission of MCW is essential. Flexibility with internal processes and timelines is fundamental.
• Must have strong customer service skills that include courteous and helpful behavior; accomplishing tasks through teamwork and initiative; ensuring timely and thorough responses to complaints and critiques; and anticipating the needs of all those with whom you work.
• Strong project management skills and excellent oral and written communication skills are essential. Strong critical thinking, problem-solving, and attentiveness to detail are required. Must have strong computer skills and a high comfort level with multiple web-based systems.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor's degree
• Minimum Required Experience: 5 years

Preferred Experience

Related experience in grants administration, contract negotiation; internal candidates encouraged to apply

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

• Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
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