Grants Manager

Position Summary

The Simons Foundation is seeking a Grants Manager. The Grants Manager is responsible for providing comprehensive grant administration for Mathematics and Physical Sciences pre- and post-award grant activities. The Grants Manager will supervise a grants administrator.

This position is a full-time position based on-site at the Simons Foundation's New York City offices. Visit the Simons Foundation career page to

Essential Functions/responsibilities

• Acts as the main point of contact for applicants, grantees, and institutional administrators
• Manages Grants Administrator(s) and serve as the point person for all grant-related questions from the Grants Administrator(s)
• Liaises with other departments in the foundation
• Interacts with internal Simons Award Manager support staff regarding online grants management
• Manages entire RFA process, from announcement to grant activation
• Facilitates creation of RFA announcements and schedules
• Produces application templates, instructions, and FAQs
• Coordinates with Program Managers on the review of non-competitive grant applications and renewals
• Reviews grant budgets, sends award letters, and activates grants
• Oversees grant-related compliance review activities, such as tax status verification and expenditure responsibility for international grantees
• Performs grantee due diligence, as needed, to determine legal compliance, as well as financial and reputational risks
• Creates grant deliverable templates, instructions, and FAQs
• Oversees the grant deliverable (renewal, supplemental, carry forward, no cost extension, change of institution and termination) submission and review process
• Provides second tier and, in some cases, final review of grant financial statements
• Administers the grant closeout process
• Prepares internal reports as needed, including quarterly grant updates
• Communicate outputs to the Foundation and to the appropriate scientific and grant communities
• Develops training materials and standard operating procedures for the department and their portfolio
• Develops innovative solutions and continuously improves grants processes and procedures to streamline workflows and increase efficiency
• Stays abreast of industry trends, best practices, and standards
• Defines workflow requirements for the Foundation's grants management system, Simons Award Manager (SAM), in partnership with program staff for configuration
• Actively builds and maintains strong relationships with relevant internal and external grants stakeholders, most importantly, Scientific Program Directors and Managers
• Perform other duties or tasks as assigned or required

Minimum Qualifications

Education

• Bachelor's degree

Experience

• At least 3 years' work experience in grants administration is required, 5 or more is ideal
• Experience at the grants manager level is strongly preferred
• People management experience (in a direct supervisory role) is strongly preferred, including delegating tasks and mentoring team members
• Knowledge of SmartSimple or a related award management system is preferred

Related Skills & Other Requirements

• Ability to work independently and manage others
• Ability to balance/complete multiple tasks while working under deadlines with competing priorities in a fast-paced environment
• Excellent problem-solving skills and the ability to proactively anticipate needs
• Ability to adapt to changing needs while maintaining attention to detail
• Demonstrates flexibility and sound judgment when managing multiple priorities
• Superb Excel and PowerPoint skills
• Strong attention to detail
• Outstanding interpersonal skills - must be able to work well with and adapt to diverse personalities and communication styles
• Exceptional written and verbal communication skills
• Eagerness to grow with the position as the organization's needs evolve

Required Application Materials

• Please submit a résumé and cover letter stating your interest in the position.

Compensation and Benefits

• The full-time annual compensation range for this position is $90,000 to $110,000, depending on experience level and qualifications.
• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All

• Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences.
• The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world.
• As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.