Group Project Manager

About the role

• Agency: BBDO
• Job Function: Projects and Performance Improvement
• Job Subfunction: Business Performance and Process Improvement

About the role

At WEST BBDO we do big things. Come up with the biggest ideas. And here's the thing about getting to big ideas: They require a broad perspective. As the only agency rooted in LA, SF, and TX we're built of powerfully different traits and perspectives, born to push every idea to its biggest place.

We're looking for a highly organized, proactive, and resourceful Group Project Manager who thrives in a fast-paced environment and enjoys supporting both people and operations. This role is ideal for someone who takes initiative, builds strong relationships, and enjoys finding solutions to keep teams running smoothly.

Core Responsibilities

Executive Support

• Manage complex calendars, including scheduling internal meetings, client meetings, and personal appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Process and submit expense reports, invoices, and timesheets accurately and on time.
• Support day-to-day administrative operations and special projects as needed.

Communication and Information Management

• Serve as a professional point of contact for internal teams, clients, and external business partners.
• Facilitate the timely and accurate flow of information across stakeholders.
• Maintain organized records, documents, and communication materials.

Meeting and Event Coordination

• Coordinate meeting logistics, including conference room bookings, video conferencing, technology setup, agendas, and presentation materials.
• Prepare meeting materials and track follow-up actions to ensure successful execution.

Qualifications

• 2+ years of administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and other business productivity tools.

Additional information

Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom's corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.