HR/Payroll Full-Time

About the role

Human Resources/Payroll Coordinator - Full-Time

Arvin Post Acute

Pay Range

$21.00-$23.00 per hour

Join Our Administrative Leadership Team

Arvin Post Acute is seeking an organized, dependable, and detail-oriented Full-Time Human Resources/Payroll Coordinator to join our team. This position supports facility leadership with employee onboarding, orientation, personnel records, benefits administration, payroll processing, compliance, and daily human resources operations.

The ideal candidate is a confidential and results-oriented professional who can manage competing priorities while providing excellent service to employees and department leaders.

Essential Duties and Responsibilities

Human Resources

• Support facility goals, values, policies, and procedures.
• Assist with recruiting, screening, interviewing, scheduling, and onboarding new employees.
• Advertise open positions and maintain applicant information as requested.
• Coordinate new-employee orientation in accordance with facility and regulatory requirements.
• Help ensure orientation covers resident rights, safety, infection prevention, facility policies, and standards of care.
• Prepare and update employee records related to hiring, transfers, promotions, status changes, and terminations.
• Enter and maintain accurate employee information in applicable systems.
• Administer or assist with employee benefits, including medical, dental, life, disability, retirement, paid leave, and leave-of-absence programs.
• Maintain current records of employee orientation, training, competencies, and in-service attendance.
• Schedule and post required in-service education.
• Coordinate pre-employment and current-employee health screenings and testing as directed.
• Assist with safety programs, emergency drills, workers' compensation, and risk-management matters.
• Partner with the assigned Human Resources Business Partner on complex employee-relations and compliance matters.
• Prepare reports and complete regular audits to identify and correct record or compliance issues.
• Assist with employee questions, verification of employment requests, and general HR support.
• Participate in facility surveys and provide requested records.
• Maintain strict confidentiality of employee, payroll, resident, and protected health information.

Payroll

• Manage payroll workflow to help ensure all transactions are processed accurately and on time.
• Review and enter employee pay, deduction, benefit, tax, job-title, department, and status changes.
• Reconcile payroll information before transmission and validate payroll reports.
• Process manual checks and final paychecks within required timeframes.
• Monitor garnishment orders and other deductions affecting payroll.
• Track sick leave, vacation, and other paid-time-off accruals.
• Review timekeeping information and help resolve missed punches, coding errors, and payroll discrepancies.
• Prepare payroll summaries involving earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Assist with payroll allocations and reports for the Finance team.
• Respond to employee and manager payroll questions promptly and professionally.
• Protect payroll information and maintain employee confidence through strict confidentiality.
• Perform additional duties assigned by the Administrator, Director of Nursing, Director of Staff Development, or supervisor.

Qualifications

• High school diploma or GED required; two years of college education preferred.
• At least two years of administrative experience preferred.
• Previous human resources and payroll experience strongly preferred.
• Healthcare, skilled nursing, or long-term care experience is a plus.
• Knowledge of employee onboarding, personnel records, benefits, payroll, and confidentiality requirements.
• Strong computer skills and proficiency with Microsoft Office.
• Experience with HRIS, timekeeping, payroll, or applicant-tracking systems preferred.
• Excellent organization, accuracy, follow-through, and time-management skills.
• Strong mathematical and problem-solving abilities.
• Excellent interpersonal and customer-service skills.
• Ability to communicate professionally with employees, applicants, residents, families, and leadership.
• Ability to work independently, manage deadlines, and maintain strict confidentiality.
• Dependable attendance and a positive, team-oriented attitude.

Supervisory Responsibilities

This position may supervise or provide direction to an HR Assistant, depending on the facility's organizational structure.

Physical Requirements

• This position requires regular sitting, standing, walking, speaking, hearing, reading, and prolonged computer use.
• Frequent use of telephones, scanners, copiers, calculators, and other office equipment is required.
• The employee may occasionally lift or move up to 25 pounds and may assist during emergency evacuations when necessary.
• Occasional travel may be required.