IT Project Coordinator

Role Overview

The IT Project Coordinator supports the Global IT Project and Portfolio Management organization in planning, coordinating, and delivering small-scale, lower-complexity IT projects. The role also provides portfolio reporting, governance support, and administrative coordination across the global IT project portfolio. Working closely with project and program managers, IT teams, business stakeholders, and external partners, the coordinator helps maintain project discipline, improves visibility into delivery performance, and supports consistent execution of project management standards.

Key Responsibilities

• Project Delivery: Coordinate small-scale IT projects from initiation through closure, including scope, schedule, milestones, deliverables, dependencies, risks, issues, and action items.
• Project Planning: Develop and maintain project plans, meeting schedules, status updates, decision logs, risk and issue logs, and other required project documentation.
• Portfolio Reporting: Collect, validate, consolidate, and analyze project data to prepare recurring portfolio dashboards, status reports, milestone summaries, resource views, and management presentations.
• Governance Support: Support intake, prioritization, project reviews, and compliance with Global IT project and portfolio management standards, templates, and processes.
• Financial Tracking: Assist with monitoring project budgets, forecasts, purchase orders, invoices, and actual expenditures; identify variances and escalate concerns to the appropriate project or portfolio lead.
• Meeting Coordination: Organize project and portfolio meetings, prepare agendas and materials, document decisions and action items, and follow up with owners to support timely completion.
• Stakeholder Coordination: Facilitate communication among project managers, technical teams, business stakeholders, vendors, and regional teams across time zones.
• Data Quality: Maintain accurate and timely information in project portfolio management tools, repositories, and reporting systems.
• Risk and Issue Management: Monitor project risks, issues, dependencies, and overdue actions; support mitigation planning and timely escalation.
• Continuous Improvement: Identify opportunities to streamline reporting, templates, workflows, and project coordination practices across the Global IT organization.

Requirements

• Bachelor's degree in information technology, business administration, project management, or a related field, or equivalent relevant experience.
• Two or more years of experience in project coordination, project administration, PMO support, business operations, or a related role.
• Demonstrated ability to coordinate small projects or defined workstreams and manage multiple priorities in a structured environment.
• Working knowledge of project management fundamentals, including scope, schedules, milestones, risks, issues, dependencies, budgets, and change control.
• Strong analytical skills and experience preparing accurate reports, dashboards, presentations, and management updates.
• Proficiency with Microsoft 365 applications, particularly Excel, PowerPoint, Word, Teams, and SharePoint.
• Strong organizational skills, attention to detail, and follow-through.
• Effective written and verbal communication skills, with the ability to work across technical and nontechnical teams.
• Ability to collaborate in a global, cross-functional environment and coordinate activities across multiple time zones.
• Ability to handle sensitive project, financial, and organizational information with appropriate discretion.
• Experience supporting a global IT PMO or Project and Portfolio Management organization.
• Experience with project portfolio management, work management, or reporting tools such as Microsoft Project, Smartsheet, Jira, or Power BI.
• Exposure to IT infrastructure, enterprise applications, cybersecurity, digital workplace, data, or business transformation projects.
• Understanding of Agile, Waterfall, or hybrid delivery methodologies.
• CAPM, PRINCE2 Foundation, Certified ScrumMaster, or a comparable project management credential.

• #Li-MP1
• #Li-Hybrid
• Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech.