Lab Coordinator

About the role

Join a collaborative scientific team where you will play a critical role in coordinating laboratory studies and testing activities from initiation through completion. The Lab Coordinator serves as a key liaison between clients, laboratory personnel, and support teams, ensuring projects stay on schedule, documentation remains accurate, and client expectations are met. This position is ideal for a highly organized professional who enjoys managing multiple priorities, fostering cross-functional collaboration, and supporting the successful execution of laboratory operations in a fast-paced environment.

Job Duties include but are not limited to

• Coordinate laboratory studies and testing activities from initiation through completion, ensuring timelines, deliverables, and client expectations are met.
• Review quotations, purchase orders, protocols, methods, specifications, and client instructions to establish study requirements and ensure accurate execution.
• Create and maintain study records, schedules, and project documentation within LIMS, CRM, and other designated systems.
• Verify samples, materials, methods, specifications, and laboratory resources are available and prepared prior to study initiation.
• Serve as a primary point of contact for clients by providing routine updates, facilitating communication, and ensuring timely resolution of questions and concerns.
• Coordinate activities between laboratory operations, quality assurance, sample management, stability, business development, finance, and other supporting teams.
• Monitor study progress, turnaround times, milestones, and deliverables while identifying and communicating potential delays or risks.
• Assist with scope tracking, change requests, and purchase order management to ensure work is aligned with client expectations and approved agreements.
• Support invoicing activities and help resolve billing discrepancies as needed.
• Maintain complete, accurate, and audit-ready documentation in accordance with company procedures and quality standards.
• Troubleshoot routine operational issues and escalate concerns appropriately to ensure efficient study execution.
• Provide cross-functional support and coverage for team members as needed.

Minimum Qualifications

• Bachelor's degree in Chemistry, Biology, Biochemistry, Pharmaceutical Sciences, Chemical Engineering, or a related scientific field.
• Minimum 2 years of experience in a laboratory, scientific operations, sample management, client services, project coordination, or related environment.
• Authorization to work in the United States indefinitely without restriction or sponsorship.

Preferred Qualifications

• Experience working in a regulated laboratory environment, including pharmaceutical, biopharmaceutical, environmental, food, or contract testing laboratories.
• Experience coordinating laboratory workflows, testing schedules, studies, or client projects.
• Familiarity with LIMS, eLIMS, ETQ, CRM systems, or other laboratory data management platforms.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to manage multiple priorities while maintaining attention to detail and documentation accuracy.
• Experience interacting directly with clients and cross-functional scientific teams.

Additional Information

Position is Full-time, Monday-Friday, 8:00 a.m.-4:30 p.m., with overtime as needed. Candidates currently living within a commutable distance of Columbia, MO are encouraged to apply.

Excellent full-time benefits including

• Comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays