Legal Assistant

About the role

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking an experienced Legal Assistant to join our Miami, FL office. This is a full-time position offering competitive compensation and a comprehensive benefits package.

About the Role

The Legal Assistant will provide administrative and litigation support to attorneys handling civil litigation matters, with a strong emphasis on electronic filing, electronic service, and document management.

The ideal candidate will have experience e-filing and e-serving documents in both Florida state and federal courts, along with proficiency in legal document management systems. Experience with MS One and Litify is strongly preferred.

Primary Duties and Responsibilities

• Prepare, format, e-file, and e-serve legal documents in Florida state and federal courts
• Ensure accurate and timely filing and service of pleadings, motions, notices, discovery documents, and other litigation materials
• Utilize MS One and Litify to manage, organize, retrieve, and distribute case-related documents
• Assist attorneys with preparing pleadings, correspondence, discovery documents, and other legal materials
• Maintain electronic case files and ensure documents are properly saved, labeled, and accessible
• Monitor court dockets, filing confirmations, and service notifications
• Calendar and track court deadlines, hearings, depositions, and other litigation-related events
• Coordinate electronic service of documents to opposing counsel and other parties
• Assist with scheduling depositions, mediations, hearings, and client meetings
• Communicate with attorneys, clients, court personnel, and opposing counsel regarding case-related matters
• Review documents for accuracy, completeness, and compliance with applicable court filing requirements
• Provide general administrative and litigation support to attorneys and legal teams

Qualifications

• 3+ years experience as a Legal Assistant or Litigation Legal Secretary in a law firm environment
• Experience e-filing and e-serving documents in both Florida state and federal courts required
• Familiarity with Florida Courts E-Filing Portal and federal CM/ECF filing procedures
• Experience with MS One and Litify strongly preferred
• Strong understanding of legal document preparation, formatting, filing, and service procedures
• Experience maintaining electronic case files and utilizing legal document management systems
• Familiarity with civil litigation procedures and court deadlines
• Proficiency in Microsoft Office, including Word, Outlook, and Excel
• Excellent organizational, time-management, and multitasking skills
• Strong attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Ability to work independently while providing reliable support to attorneys and legal teams
• Professional, dependable, and client-service oriented

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth and advancement within a national law firm

To Apply

• For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
• QPWB is an Equal Opportunity Employer.
• #LI-AR1