Maintenance Coordinator

Overview

At Dynamic Catholic, we have a culture of gratitude, fun, collaboration and results. The Maintenance Coordinator must be exceptionally talented, driven, organized and - most importantly - passionate about what we do.

The Maintenance Coordinator manages daily and long-term needs of the building to ensure the comfort and wellbeing of our team members.

The Maintenance Coordinator oversees all building maintenance, vendor/service contracts, and assessment of facility needs. They are responsible to be on-call for building related emergencies, coordinating bids, problem-solving, and recommendations on repairs and projects.

The Role of a Maintenance Coordinator

Maintenance and Facility Improvement: Regularly walk the property to identify needed repairs and cleanup

Perform and/or schedule preventative maintenance on company assets, including building, vehicles, and equipment

Coordinate planned maintenance activities to minimize disruption to operations and enhance the aesthetics of the building

Service Requests

Receive and prioritize maintenance requests, including repairs, tidiness, and improvements

Assign tasks to appropriate vendors or perform tasks personally based on expertise and availability

Restock supplies in restrooms and kitchen areas as needed

Communication

• Conveying maintenance schedules, progress updates, and potential delays related to both maintenance and enhancement projects
• Provide clear plans and meet or exceed expectations, ensuring that the building not only functions well but also looks its best
• Prompt Response: Respond promptly to urgent maintenance issues
• Serve the executive team and their assistants in whatever way required to ensure seamless operations for leadership
• Maintain a willingness to respond 24/7 to any building emergencies such as security breaches, power outages, water leaks, fire alarms, overnight snow

Groundskeeping

Maintain the appearance of the grounds, including snow removal, grass cutting, and ensuring the grounds are aesthetically pleasing and free of debris

Coordinate with landscapers to enhance the overall appearance of our building

Inventory Management

Maintain an inventory of spare parts, tools, and equipment required for maintenance

Ensure inventory levels are adequate to support operations, including breakroom supplies (e.g. toilet paper, paper towels, tissues, soap, etc.)

Purchasing and Remodeling

Procure a wide variety of products for the building, including items related to office furniture, kitchen supplies, and bathroom supplies

Execute building improvements as requested, contributing to the enhancement of the building's function and appearance

Complete construction or remodeling projects to specifications such as set building for the studio or office space remodeling

Quality Control

Monitor the quality of work, both in maintenance and enhancements, to ensure that repairs and enhancements are conducted to the highest standards

Security and Safety Compliance

Ensure compliance with local codes for inspections and certificates, including fire safety and maintenance requirements

Monitor building access and question unknown individuals as needed to maintain security

Vendor Management

Collaborate with external service providers and vendors for specialized maintenance and enhancement tasks

Obtain quotes, negotiate service agreements, evaluate vendor performance, and review invoices