Manager, Lease Administration

About the role

• Manager, Lease Administration | Tesla (Construction & Facilities)
• Location: Fremont, California | Req ID: 276839 | Job Type: Full-time
• What to Expect

The successful candidate will be a key part of the Infrastructure Development team and will be responsible for the management and development of the Lease Administration team.

In addition, this role will own the oversight and continuous improvement of all lease administration critical functions, to include: abstraction and lease data, all lease financial obligations, cost optimization, lease compliance, and due diligence all while collaborating closely with cross functional teams like Real Estate, Construction, Design, Workplace, Finance and Legal to maintain efficient operations and support Tesla’s rapid expansion.

The right candidate will demonstrate a senior level of competence, understanding the full range of lease administration in an extremely fast paced environment with a high degree of ambiguity and minimal direct oversight.

What You'll Do

• Team Leadership and Supervision: Lead and manage a team of lease administrators, assigning tasks, providing training, evaluating performance, and driving continuous process improvements and efficiencies
• Financial, Reporting and Analysis: Review and approve payments of all lease related expenses; oversee tenant allowance billings and collections; and oversee security deposit collections for closed locations. Prepare regular reports on lease-related financial data, including rent roll analysis, and lease liabilities.  Identify and communicate potential financial risks associated with lease obligations
• Lease Portfolio Management: Manage and maintain a comprehensive database of all lease agreements across the company's NA, LATAM, and APAC real estate portfolio. Monitor critical dates including lease expirations and renewal timelines. Analyze lease terms and identify potential cost savings or optimization opportunities
• Compliance and Contract Administration: Monitor tenant compliance with lease terms, including rent payments, possession, and maintenance obligations. Address lease-related disputes and coordinate with legal counsel when necessary
• Stakeholder Management: Act as a primary point of contact for internal stakeholders regarding lease-related inquiries and issues. Build strong relationships with Real Estate, Construction, Design, Workplace, Finance, Accounting, Legal and other departments to facilitate smooth lease administration processes

What You'll Bring

• Bachelor’s Degree in Real Estate, Finance or relevant areas, experience and evidence of exceptional ability, or equivalent experience
• 5-7 years of Lease Administration or Commercial Property Management experience required
• Strong understanding of lease contracts, legal terms, and lease accounting standards
• Excellent analytical and problem-solving skills to identify potential lease issues and develop solutions
• Proficiency in lease management software and data analysis tools such as Excel
• Strong communication and interpersonal skills to effectively collaborate with diverse stakeholders
• Leadership abilities to motivate and guide a team of lease administrators

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program
• Earned Wage Access: Real-time pay access paid daily, subject to eligibility and schedule (applicable for below Sr. Managers levels)

Expected Compensation$88,000 - $216,000/annual salary + cash and stock awards + benefitsPay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.