Manager, Portfolio Administration

About the role

Ullico, Inc., one of the nation's largest sources for real estate first mortgage financing, is actively recruiting a Manager, Portfolio Administration, to join a group that manages a $4.4 billion portfolio. Ullico's Real Estate Debt Group offers construction and permanent debt financing for commercial real estate.

This position manages day-to-day tracking of Ullico loan commitments to support funding availability and liquidity forecasting. Prepares departmental activity reports for management and other business units. Supervises assigned administrative staff. Manages paper and electronic real estate loan files from application through payoff, coordinates filing procedures, monitors documentation, and resolves routine issues and exceptions.

Participates in loan closings, monitors loan compliance with established policies, procedures, standards, and conditions, and coordinates support for internal and external audits of loan functions and files.

Principal Duties and Responsibilities

• Manages applications and commitments through loan closing and funding. Monitors documentation for completeness, including required information in applications and commitments, and tracks the distribution and receipt of applications, commitments, modification letters, fees, and expiration dates.
• Prepares monthly commitment, production, and liquidity reports for management. Researches and resolves issues within established procedures and coordinates the timely collection of information needed to meet reporting deadlines.
• Supervises assigned staff and maintains ongoing communication regarding performance expectations, department goals, and career development. Provides training, mentoring, and employee development support; prepares performance appraisals; and recommends or administers corrective action in consultation with Human Resources and department leadership, as appropriate.
• Coordinates, maintains, and oversees loan document storage operations. Implements the approved filing structure, monitors conformity with established real estate audit standards, establishes files, and collects required documentation.
• Processes and monitors required commitment fees. Reconciles applicable income accounts to the trial balance, verifies pre- and post-closing receipts, and prepares requests for approved disbursements of funds on co-investment commitments.
• Assists the loan closer in ensuring conformity with established standards and provides backup support when coordinating with Regional Vice Presidents and third parties involved in the loan closing process.
• Maintains exception reports, initiates follow-up actions within established procedures, and contacts appropriate parties to resolve outstanding items.
• Perform other similar and related duties as required.

Minimum Qualifications

The ideal candidate will possess a bachelor's degree in Business Administration, Finance, Real Estate, or a related field, along with 5 to 7 years of progressive experience in commercial real estate portfolio management, lease administration, or asset management.

The role requires a strong understanding of lease structures, reconciliations, operating expense analysis, and financial reporting, as well as strong analytical and problem-solving abilities with a high level of attention to accuracy and data integrity. The candidate should have demonstrated experience leading and developing high-performing teams while fostering collaboration and accountability.

Excellent communication and presentation skills are essential, including the ability to effectively influence stakeholders and senior management. The ideal candidate will also be a strategic thinker who can align portfolio operations with broader organizational objectives and possess strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.

For over 95 years, Ullico, the only labor-owned insurance and investment company, has been a proud partner of the labor movement. From insurance products for members, leaders and employers, to investments that have created thousands of union jobs, our customers continue to count on Ullico to protect them. The Ullico Inc. family of companies includes The Union Labor Life Insurance Company; Ullico Casualty Group, Inc.; Ullico Investment Company, Inc.; and Ullico Investment Advisors, Inc.

• Ullico is an Equal Opportunity Employer.
• This organization participates in E-Verify.
• The job posting will expire or renew after 30 days.