Manager, Programs (Population Sciences)

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager Programs to work at UHealth in Miami, Florida.

Core Job Summary

The Manager, Programs oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution’s academic and strategic missions. The incumbent operates with the goal of delivering high-quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Manager, Programs provides guidance and mentorship to program staff to encourage talent development.

Core Job Functions

• Plans, implements, evaluates, and monitors multiple programs.
• Implements project plans related to the delivery of new and on-going programs.
• Works with internal stakeholders so that the program runs efficient and effectively.
• Evaluates and measures the effectiveness of assigned programs.
• Ensures that operations are managed within authorized budgets.
• Collects, manages, and reports program data.
• Develops and cultivates relationships and partnerships with various external entities and organizations to further department functions.
• Recruits, supervises, evaluates, and disciplines department staff to ensure optimum performance.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Additional information

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• Education: Bachelor’s degree in relevant field required
• Experience: Minimum 4 years of relevant experience required

Knowledge, Skills and Abilities

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Additional information

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

Department Specific Functions

• Establishes study-related best practices, scientific guidelines and regulatory compliance.
• Leads protocol implementation, ensuring adherence to study, recruitment and retention timelines and milestones while keeping investigators informed of progress through regular updates and scheduled reporting.
• Identifies and addresses ethical conflicts, consulting the Institutional Review Board and ethical committees as needed.
• Maintains required certifications and training in research ethics, safety, and best practices.
• Coordinates and participates in research team meetings, manages site visits, and ensures effective communication.
• Establishes and maintains effective communication with research scholar grant investigators to support research initiatives, collaboration, and knowledge dissemination.
• Designs, manages, and optimizes data management databases (e.g., REDCap) for secure data entry, validation, and reporting.
• Scheduling and coordinating Community Advisory Panel (CAP) meetings and assisting in managing pilot award competitions.
• Serve as the primary point of contact for the subaward investigators and provide necessary support.
• Assist the PI in preparing IRB, sponsor, and regulatory compliance reports
• Serve as a liaison for study personnel and the various transdisciplinary teams at our performance sites.
• Under the supervision of the PI, the program manager will coordinate colloquia, seminars, linkages to shared resources/cores, pilot project reviews and awards, as well as the dissemination of center contributions to academic and community audiences.
• Maintain quality control of study data collection, and data entry.
• Coordinates the implementation of digital health and AI-enabled research platforms, including liaising with vendors, clinical IT, and EHR integration teams to support data exchange and study workflows.

Department Specific Qualifications

Education: Bachelor’s degree in a relevant field (e.g., health informatics, computer science, information systems, data science, psychology, health sciences, health administration) and at least 4 years of relevant experience

Preferred

• Project Management Professional (PMP)

Preferred

• Experience with electronic health record (EHR) interoperability, such as Epic integration, HL7/FHIR data exchange, or coordination between research platforms and clinical IT.
• Experience with artificial intelligence, computer science, or digital health technologies, including supporting the implementation or evaluation of technology-enabled interventions.
• Experience with organizing and managing health-related centers or programs or multi-site randomized trials.
• Experience managing study timelines and milestones while providing regular progress updates.
• Experience with data security, privacy regulations (e.g., HIPAA), and secure data handling
• Experience in designing and managing research databases (e.g., REDCap, Qualtrics, or similar platforms)
• Experience in communicating skills for engaging with diverse stakeholders, including investigators, clinicians, and community health partners.
• Experience in tracking milestones, manage risks, and allocate resources efficiently.
• Experience with particpant recruitment, retention, scheduling, and collection of outcome measures.

Pay and benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Job Status: Full time

Employee Type: Staff