Marketing Project Coordinator

Your Role

Marketing at Sans moves fast - multiple campaigns, channels, and teams running in parallel against a shared calendar. This role exists to turn that strategy into creative work that ships on time and on brand: building the timelines, coordinating the people, and keeping every workstream on track without things falling through the cracks.

The Marketing Project Coordinator will support the day-to-day flow of creative work: intaking requests and shaping briefs, maintaining the systems, and coordinating designers, editors, freelancers, and agencies to bring the strategy to life. - This person is equal parts planner, project manager, and connective tissue: comfortable setting up an Asana workflow one hour and coordinating a shoot logistics timeline the next.

• This role reports to VP, Brand + Creative and partners closely with commercial team leads across brand, lifecycle, growth, paid, and creative, as well as external partners like PR and influencer teams.
• The ideal candidate is a highly organized systems-and-process person who thrives on turning ambiguity into a clear plan, who enjoys working alongside creative teams, and who genuinely enjoys the coordination work that makes everyone else's job easier.

Responsibilities and Duties

• Support Creative Calendar Execution: Maintain the creative asset + production calendar - building campaign + production timelines, scheduling key meetings, and keeping every workstream and marketing lead aligned on what's due when.
• Build and Run Project Management Systems: Build and maintain Asana boards, templates, and team workflows. Manage the intake and prioritization of creative/marketing requests in partnership with VP, Brand + Creative, ensuring briefs are complete and work is sequenced correctly.
• Support Marketing Operations: Coordinate with internal marketing teams and external partners (PR, influencer, freelance, agency) to keep projects moving. Identify and fix process or systems gaps as the team scales; maintain documentation and SOPs.
• Support Creative Production: Act as point of contact for production logistics - scheduling, call sheets, travel, contracts, and vendor/talent communication - once the creative team has selected talent and location. Manage post-shoot asset handoff.
• Report on Status and Progress: Keep stakeholders informed on where projects stand, flag risks early, and make sure nothing slips silently.

Qualifications and Skills

• Experience:
• 2-4+ years in marketing project management, marketing operations, or creative/production coordination
• Hands-on experience with Asana or similar project management tools (building boards, templates, workflows from scratch)
• Experience coordinating cross-functional teams and external vendors/agencies
• Experience supporting production logistics (shoots, campaigns, launches) a strong plus
• DTC, consumer, or startup experience preferred
• Equal parts creative and analytical - identifying ways to improve our processes & execution
• Interpersonal:
• Highly organized systems thinker - builds process, not just checklists
• Comfortable holding multiple workstreams and priorities at once without dropping details
• Clear, proactive communicator who can coordinate across internal and external stakeholders
• Calm under pressure and deadline-driven
• Self-directed and adaptable in a fast-moving environment

Applicants must be currently authorized to work in the United States on a full-time basis.

Pay and benefits

The anticipated base compensation range for this role will be $80,000 - $90,000 annually, plus discretionary bonus and equity. Compensation will be commensurate with the candidate's experience and local market rates.

• Job Type: Full-time
• Position will be based out of Culver City, Los Angeles (Tu. - Th. in office/Mo. & Fr. remote)

Benefits & Perks

• Option for fully paid medical, dental, and vision coverage
• Opportunity to contribute to 401k
• Unlimited PTO plus 11+ paid holidays
• Monthly wellness stipend
• Free Sans product!

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Sans believes in the power of building a diverse and culturally inclusive team. We seek candidates from all backgrounds to join our teams. We're driven to build a workplace based on inclusive behaviors and equitable systems, where all employees can bring their authentic selves, feel engaged, and share their perspectives as a valued member of Sans.